Job Information
Publicis Groupe Executive Assistant in New York, New York
Company description
Present in over 100 countries and employing nearly 80,000 professionals, Publicis Groupe is the third largest communications group in the world. Publicis Groupe is listed on the Euronext Paris [FR0000130577] and is part of the CAC 40 index. Active across the entire value chain, Publicis Groupe offers its major clients a transversal, unified and fluid model allowing them access to all the Groupe’s tools and expertise around the world through the mantra "The Power of One."
Overview
The Executive Assistant will provide administrative support to assigned senior executives in a professional,
efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to
prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a
productive approach toward work, and a strong sense of urgency.
Responsibilities
Provide administrative support with high degree of initiative, confidentiality and professional demeanor.
Maintain poise to project a professional image with diplomacy and creativity in work strategies.Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and goodjudgment of priorities.
Provide business travel support, monitoring travel schedules and provide back up plans as needed.
Expense reporting – T&E preparation and submission
Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status ondepartment timesheets and vacation calendars.
Coordinate meetings and events.
Maintain confidential files and records using judgment and discretion.
Handle internal and external correspondence; create reports and presentations, as necessary.
Seek out opportunities to evaluate existing processes and make improvements when necessary.
Build effective, professional relationships with co-workers, clients and business partners.
Perform duties and projects as assigned by senior executives.
Qualifications
Bachelor's degree or equivalent experience
3-5+ years of experience in administrative role supporting executive level employee
Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
Excellent communication skills
Strong organizational and project management skills
Attention to detail and accuracy
Excellent judgment, problem solving and decision making abilit
Excellent relationship building skills
Ability to handle sensitive and confidential information with integrity
Ability to multi-task and prioritize; demonstrated agility and flexibility
Passion and enthusiasm for the position and the organization
Additional information
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com .
Compensation Range: $73,910 - $116,380 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 03/07/2025.
All your information will be kept confidential according to EEO guidelines.
Veterans Encouraged to Apply
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