Job Information
Skidmore, Owings & Merrill LLP Executive Assistant in New York, New York
At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.
Success at SOM Means
Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
Product: We strive for excellence in the concept, quality, and delivery of our work.
Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
Position Responsibilities
Supports and prioritizes the needs of assigned Partners and their teams.
Manages and coordinates multiple calendars, both individual and team specific.
Works with Project Managers to effectively manage the Partners involvement in projects based on the needs of the team(s) and project deadlines.
Manages all travel arrangements and documentation including visa requirements.
Schedules team/client/consultant meetings and assists with set-up of conference rooms, including food and beverage; Zoom Meetings, and providing access to the building for all guests, clients, consultants and vendors.
Handles all Community, Organization and Event Sponsorships that any supported Partner oversees (ie. AIA, Architectural League, Urban League Institute, National Building Museum, and others)
Identifies, organizes, and implements administrative projects independently in accordance with deadlines including timesheets and expense reports.
Partners with SOMs licensing specialist to ensure architectural state licenses are renewed, updated and accurate along with maintaining AIA credits.
Ensures the day to day tasks are well organized and efficient.
Performs other support tasks as assigned, including editorial work on technical papers and presentations.
Must be flexible to work beyond scheduled hours, if necessary, to meet business commitments.
Ability to work and communicate cohesively with other Firmwide Leadership; FirmwideAdministrative staff; Office Facilities; Clients and Consultants.
Ability to make executive decisions and work autonomously.
Minimum Qualifications
Five to seven-years experience as a high functioning executive assistant to C-Suite leaders.
Demonstrates excellent interpersonal, written skills along with being a highly effective communicator.
Experience in architecture, design, or construction industry preferred, but not required.
Demonstrates strong organizational; time management skills and can multitask in a fast-paced environment.
Excellent judgement and decision making skills in relation to priorities and execution of urgent tasks that require quick turnaround.
Manages sensitive matters with confidentiality and discretion.
Excellent judgement and decision-making skills in relation to priorities and execution of urgent tasks that require quick turnaround.
Advanced knowledge of Google Suite (Gmail, GCal, GDrive), Slack, Zoom, Microsoft Suite (Excel, Word) Adobe Suite (PDF) and PPT.
Exhibits self-initiative, problem-solving, and decision-making qualities with a high attention to detail.
Exhibits flexibility and is able to shift gears as needed.
Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM.
Our Benefits:
Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
Savings: 401K matching, pre-tax spending accounts, and employee discount programs
Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development
Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $90, 000-$110.000.
Our Culture:
Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, youll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.
We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.
We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.
For more about SOM: www.som.com
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
Minimum Salary: 0.00 Maximum Salary: 0.00 Salary Unit: Hourly
