Easter Seals Jobs

Description We are offering a short term contract employment opportunity for an Executive Assistant in New York, New York. The successful candidate will be providing support to senior-level executives and investment bankers in a fast-paced environment. This role encompasses a variety of tasks, including but not limited to managing complex calendars, arranging travel and meetings, and handling various administrative duties.

Responsibilities:

• Maintain complex and detailed calendars, ensuring all appointments and meetings are accurately logged and updated.

• Screen incoming calls, determining their level of priority and ensuring information is dispensed appropriately and securely.

• Oversee the coordination and logistics of both internal and external meetings, ensuring all parties are informed and prepared.

• Arrange and coordinate complex domestic and international travel itineraries, ensuring all necessary arrangements are taken care of.

• Organize all aspects of internal and external events, including coordinating catering and transportation services.

• Process invoices and expense claims for team members, ensuring all policies are followed and items are processed within the provided guidelines.

• Assist with staff onboarding and offboarding processes, including requesting equipment setup and system access.

• Produce high-quality emails and messages for individuals at all levels of the organization.

• Maintain department documents, including current organizational charts and executive bios.

• Proactively handle regular activities, advising in advance of any issues or delays.

• Assist in editing spreadsheets and presentations for client meetings, including printing and binding as needed. Requirements • Proficiency in Documentation, Policy, Quality, and Presentations.

• Experience in Workstation Support, Logistics, Onboarding, and Claim Administration.

• Proficiency in Spreadsheets and Calendar Management.

• Familiarity with C-Suite operations.

• Experience in Printing, Catering, Expense Account Management, and Coordination.

• Proficiency in Editing and Word Processing.

• Experience in Transportation Services, Screen Calls, and Expense Management.

• Experience in managing Customer Meetings, International Travel, and Arranging Travel.

• Proficiency in coordinating External Meetings and External Events.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .