Job Information
City of New York Deputy Director in New York, New York
Job Description
Hours: Full-time – 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101
Only candidates who are permanent in the Administrative Project Manager title or those who are reachable on the Promotional List (Exam #8529), or the Open-Competitive List (Exam #8042) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.
The Department of Design and Construction, Engineering Audit Office seeks a Deputy Director to do the following:
Direct the audit and certification of all division's capital design and construction payment requisitions to the agency within mandated time frames. This includes the management of engineering auditors, assignment and scheduling of work, development of performance tracking reports, audit training manual, auditing and administrative standards for the staff. The selected candidate will review all audit findings related to payment requisitions discrepancies in a timely manner and arbitrate disputes between contractors, consultants and EAO staff, so that all parties, relevant information, City regulations, and terms and conditions of the contracts are considered. The Deputy Director will protect City's interest by rejecting the payment requisitions if major defects are found or withholding an amount proportionate to the value of disputed work from payment requisitions pending receipt of documented costs justifications.
The Selected candidate will direct the performance of validity and cost reasonableness tests for change orders greater than $25K and $50K respectively for capital contracts of the agency, to ensure that they are proper and fairly priced. This includes evaluation of cost estimates and the rationality methods used to arrive at such estimates, analysis of original contract agreement, scope, plans and specifications as well as applicable City regulations. The selected candidate will be responsible for the performance of payment audits in time frame consistent with the prompt payment objectives and as mandated by DDC standard processing duration for payment requisitions. The Deputy Director will become familiar with various contracts being audited as well as all applicable Comptroller's Directives (e.g. No. 2, 6, and 7), OMB CS-29D, PPB Rules Sec. 2.06, 6.02 and 6.07. The selected candidate will also provide guidance and instructions to assigned auditors on the application of these directives, rules and regulations.
The selected candidate will monitor audit group productivity and implement corrective action, as required, to maintain organizational key performance indicators including adjusting individual auditor workload, training and counseling, and recruitment of additional auditors. Support initiatives to identify and implement process improvements to reduce non-compliances by DDC project staff, contractor and consultant staff involved in projects. Comply with DDC’s Employee Evaluation Program as described in DDC Employee Manual for all employees directly supervised by the Deputy Director.
The selected candidate will monitor audit group productivity and implement corrective action, as required, to maintain organizational key performance indicators including adjusting individual auditor workload, training and counseling, and recruitment of additional auditors. Support initiatives to identify and implement process improvements to reduce non-compliances by DDC project staff, contractor and consultant staff involved in projects. Comply with DDC’s Employee Evaluation Program as described in DDC Employee Manual for all employees directly supervised by the Deputy Director.
Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.
All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.
Qualifications
A baccalaureate degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
Education and/or experience equivalent to "1" or "2" above. An accredited Master's degree in one of the disciplines described in "1" above, a law degree, or a valid New York State license as a Professional Engineer or Registered Architect or Landscape Architect may be substituted for one year of the required experience. However, all candidates must have the two years of the administrative, managerial, executive or supervisory experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
