Job Information
City of New York Budget Analyst, Neighborhood Contracts in New York, New York
Job Description
About the Agency:
The NYC Department Housing Preservation & Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Neighborhood Strategies (ONS) is charged with ensuring that HPD’s development and preservation efforts are guided by meaningful community engagement and coordinated with public investments in infrastructure and services, as put forth in the Mayor's Housing Plan. ONS is composed of two divisions and a cross-divisional unit reporting to the Associate Commissioner:
The Division of Neighborhood Development & Stabilization (ND&S) leads the agency's commitment to neighborhood planning and strategic preservation through engagement with tenants, landlords, community leaders, and neighborhood stakeholders as we work to enable strong and healthy neighborhoods anchored by affordable housing.
The Division of Planning & Predevelopment (P&P) is central to developing and managing HPD's housing production pipeline from project proposal phases through the land use review and entitlement process, to ensure that HPD's investments contribute to building strong, healthy, resilient neighborhoods in all five boroughs.
The Strategic Initiatives Unit leads special ONS initiatives and provides essential technical, planning, and policy support to staff and the Deputy Commissioner of Neighborhood Strategies.
Your Impact:
The Neighborhood Contracts Unit (NCU) within the Division of Neighborhood Development & Stabilization exercises oversight of annual line-item appropriations the City Council distributes to 70 – 80 Community-Based Organizations (CBOs).Processing these appropriations through the City’s PASSPort system to becoming human-client services contracts of fixed duration, their Scope of Work focuses exclusively upon neighborhood- and household-level strategies to assist clients with issues and challenges relating to housing. NCU acts as both contract production and oversight of deliverables and funding for each contract, acting as CBOs’ first line of contact with the Agency regarding policy and invoicing.
Your Role:
The Neighborhood Contracts Unit is seeking an enthusiastic candidate with excellent project management skills and knowledge of New York City government financial systems. As Budget Analyst you will create value and impact by aggressively monitoring funding allocations and translating data findings into actionable recommendations, process improvements; and drive overall efficiency of Neighborhood Contracts Unit (NCU). Using real-time tracking mechanisms, you will provide insight to Director/Deputy/Contract Managers that facilitate accurate and timely contract registration and budget utilization.
Under the direction of the Director of Neighborhood Contracts in the Office of , the selected candidate will be responsible for, but not limited to, the following:
Your Responsibilities:
Prepares RQC1 submissions in the FMS3 system for each contract action that is prepared for submission to ACCO and Comptroller
Submits and tracks pre-encumbrance and encumbrance documents in FMS3 for the discretionary and other procurement contracts for HPD Fiscal and/or Comptroller approval
Prepares, reviews, and processes Financials workflow on all unregistered contract actions in PASSPort in NCU’s portfolio
Create and maintain a comprehensive tracking structure of each Fiscal Year’s appropriations and distributions across NDS-managed projects and related budget codes
Coordinates with vendors, Contracts and HPD Fiscal to ensure accurate and timely processing of invoices
Tracks, analyzes and interprets open and unresolved encumbrance data to identify issues in targeted budget codes using various tools including appropriate software, including but not limited to MS Excel, FMS3 Aging,
Prepares complex summary and ad-hoc reports to monitor encumbrance activities using various tools including Crystal Reports, MS Excel
Performs extensive research on applicable system as FMS3, FMS Crystal and HPDInfo
Provides ad hoc support to the Director of ONS Contracts
Makes recommendations to improve workflow efficiency
Preferred Skills & Experience:
Professional Experience: A minimum of three years of professional experience in a related field. Extensive experience with Financial Management Systems (FMS) and PASSPort. Advanced proficiency in MS Office, particularly Excel. Has familiarity with the workings of City government
Education: Candidates with a Bachelor’s degree preferred
Creative Thinking and Problem Solving: Ability to think creatively, critically, and strategically, and to consider complex problems. Outstanding analytical and problem-solving and organizational skills.
Communication: Excellent written and verbal skills
Creative Thinking and Problem Solving: Ability to think creatively, critically, and strategically. Outstanding analytic and problem-solving, organizational and communication skills.
Project Management: Proven ability to manage projects with multiple internal and external stakeholders; to receive direction and anticipate next steps; to work independently and take initiative; and to meet deadlines. Attentive to details, organized and able to follow through.
Good Judgment: Ability to analyze a situation, understand when additional input is necessary, resolve issues independently and escalate when appropriate
Interpersonal Skills: Demonstrate the ability to be a team player in a diverse environment
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
