Job Information
City of New York Benefits Associate in New York, New York
Job Description
The New York County District Attorney's Office (DANY) has an immediate opening for a Benefits Associate in the Human Resources Department (HR). In this position, the Benefits Associate will be tasked with assisting the Human Resources department with our employee benefits programs, providing support to employees who require any leave or benefit related information, processing leaves/exits, reporting, and other related duties assigned by management.
Responsibilities include but are not limited to:
Under supervision, with some latitude for independent judgment, receives training in and assists in professional and technical work in the preparation and administration of departmental budgets; the preparation and conduct of administrative and procedural studies and analyses of the organization and operations of City agencies, and in personnel administration.
Assist the Benefits/Leave team with all incoming leave requests, WC requests, and separations. Ensuring that all requests are reviewed, approved, and processed in a timely fashion. Ensure that the agency receives proper documentation to cover the requests, following up when needed. Track all leaves and short-term separations and return dates. Involves ongoing communication and follow up with the impacted employee and management. In addition, requires the tracking and collection of documentation required for extended leave requests, etc.
Participate in staff terminations and conduct exit interviews; assist with the facilitation of the exit process by meeting with the impacted employee on or about their last day of work (including involuntary terminations), review/confirm the termination details with exiting employee, provide answers to common questions. Provide ongoing guidance to separated employees as needed. Ensure all data entry functions are implemented for these transactions as soon as possible to ensure accurate and live data for reporting purposes. Disseminate leave and separation related information as transactions are processed to ensure that all parties that need to be aware are notified immediately.
Process employee separations, leaves, and terminations in NYCAPS once proper paperwork is submitted and approvals are in place.
Collaborate with Labor Relations staff as needed with employee involuntary separations.
Issue proper documentation to impacted staff i.e., leave approval memos and separations memos confirming all details and updating systems and employee records accordingly.
Assist with the administration of benefits for all employees. Ensure that all new hires are properly enrolled in the benefits program within the required timeframe and ensure that all open enrollment transactions are processed within the allotted timeframe as well. Ensure that the benefits portion of new hire orientation is properly covered for all new hires, requires coordinating with HR counterparts to ensure proper coverage.
Communicate with both internal and external agency partners; including but not limited to NYCERS, OLR, SNP, union locals, NYC health insurance carriers and other City agencies to ensure timely and accurate actions and communications.
Assist the team with the coordination of blood drives, pension seminars, and other related activities.
Assist with maintaining various reports such as leaves, voluntary and involuntary separations, and resignations.
Must provide additional coverage within the various units within HR as needed and coverage for the other Associates as assigned.
Perform other related tasks and projects as directed by management.
In addition to the Minimum Qualification Requirements, candidates must possess the following:
Bachelor’s degree from an accredited college; and two (2) to four (4) years of City HR experience.
Associate degree or equivalent; and four (4) to six (6) years of direct experience in City HR experience.
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Candidates with continuous NYC HR Benefits/Leave experience will be credited one (1) extra year of experience.
Direct experience handling leaves, benefits, and resignations for city government agency employees.
Preferred Requirements/Skills:
Excellent customer service, interpersonal, organizational, verbal, written, and communication skills.
Strong attention to detail, data accuracy and integrity.
Ability to interact with all levels of staff, with a high regard for confidentiality and diplomacy.
Knowledge of Federal, State, and local laws regarding leaves and benefits.
Knowledge of City systems such as PMS, WCS, NYCAPS, CHRMS, etc.
Proficient in Microsoft Office Suite.
Hours/Shift:
- Monday – Friday, 9:00 am – 5:00 pm.
How to Apply:
- Apply with a Cover Letter and Resume.
Additional Information:
Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
Looking for candidates that could commit to one (1) year to the hiring Unit.
Authorization to work in the United States is required for this position.
Qualifications
Qualification Requirements
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
