Easter Seals Jobs

Description We are seeking an Executive Assistant for a short-term contract opportunity based in New York, New York. The Executive Assistant will provide personalized secretarial and administrative support, working on a wide variety of tasks related to executive's working life and communication. This role is in a fast-paced environment that requires an individual with excellent communication, data entry, research, and documentation skills.

Responsibilities:

• Act as the point of contact between the executives and internal/external clients

• Undertake tasks such as receiving calls, taking messages, and routing correspondence

• Handle requests and queries appropriately and efficiently

• Maintain schedules, arrange meetings and appointments, and provide reminders

• Coordinate travel arrangements as necessary

• Take dictation and minutes during meetings and accurately enter data

• Monitor office supplies and research advantageous deals or suppliers

• Produce reports, presentations, and briefs as requested by executives

• Develop and carry out an efficient documentation and filing system

• Assist in onboarding new hires and handle C-Suite correspondence. Requirements • Proficient in written and verbal communication

• Experience in data entry and management

• Familiar with standard office functions and operations

• Capable of managing documentation and paperwork efficiently

• Ability to schedule appointments and manage calendars

• Capability to conduct research and compile findings

• Experience in preparing and delivering presentations

• Familiarity with onboarding process and procedures

• Proficient in managing professional correspondence

• Experience working with C-Suite executives

• Ability to handle queries professionally and promptly

• Experience with supplier management

• Knowledge of efficient file system management

• Ability to draft and review agreements

• Experience in arranging travel and accommodations

• Ability to schedule and coordinate meetings

• Understanding of salary structures and compensation

• Ability to transcribe dictation accurately

• Experience in drafting briefs and reports

• Ability to produce reports as required

• Familiar with eligibility verification processes

• Willingness to undergo a drug test if required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .