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Administrative Executive Coordinator (aHEO) - Office of Communications -REVISED-

POSITION DETAILS

The Office of Communications is responsible for developing and disseminating the official messages of Hunter College to internal and external audiences, and for gathering the most news-worthy stories from around campus.

Reporting to the Assistant Vice President for Communications, the Administrative Executive Coordinator serves as primary administrative support for the Office of Communications and performs various confidential and deadline -driven operational assignments and projects, including but not limited to assistance with: personnel matters, preparation of budgets, purchase order management, and monitoring expenditures to align with financial goals. The Executive Coordinator will communicate with internal and external constituents and handle sensitive communications and situations in a professional and congenial manner in accordance with office procedures, and bring significant items to the AVP’s immediate attention.

QUALIFICATIONS

-REVISED-

Bachelor's Degree required.

Other Qualifications Required:

• Proficiency in Raiser's Edge, InDesign, InCopy, Adobe Bridge, and Photoshop.

• Exceptional ability to manage the AVP's schedule effectively.

• Strong expertise and skills essential for the Communications department.

CUNY TITLE OVERVIEW

Provides administrative support to a Campus or University Executive.

• Coordinates office operations such as meetings, communications, events, and reports.

• Maintains extensive files and records for the unit.

• Maintains accurate calendars, schedules, and key dates.

• Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.

• Provides clear communications on the Executive's behalf both within and outside the unit.

• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved salary range ($51,781 -$65,946).

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY portal on The City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on search all postings and in search jobs field, enter the job opening id number 28982.

Click on the “apply now” button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed 10 characters — also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

• cover letter and/ or statement of scholarly interests

• curriculum vitae/ resume

• names and contact information of 3 references

(upload all above listed documents ¿ as one single file — pdf format preferred.)

CLOSING DATE

The committee will begin reviewing complete applications on Oct. 14, 2024. Applications submitted after the deadline will only be considered if the position(s) remain open. The search will stay open, and screening and review of applications will be ongoing-until the position is filled

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28982

Location

Hunter College