Easter Seals Jobs

JOB DESCRIPTION

The Administrative Coordinator (‘AC’) at the Institute for Health Equity Research (IHER) coordinates administrative scheduling activities for IHER’s faculty and leadership as well as offers officewide administrative assistance when assigned. The AC helps provide administrative assistance to the administration and faculty by coordinating multiple meetings & calendars, drafting correspondence and invites, obtaining conference rooms, maintaining e-files, host internal/external visitors and attendees, and liaising with IHER and ISMMS/MSHS staff and faculty. The AC is involved aspects of event planning and contributes to internal and external communications. A successful AC is very organized and professional, takes ownership and initiative, is dynamic with a solutions-oriented mindset, and becomes a trusted business partner to the IHER Administration team.

RESPONSIBILITIES

• Calendaring of internal and external meetings for the IHER faculty on multiple team calendars.

• Multitasks coordination of simultaneous meetings and appointments office-wide; confirms participants and meeting logistics via Outlook invite; facilitates and monitors the preparation and distribution of meeting materials; transcribes and distributes meeting minutes.

• Conduct administrative, secretarial, and/or general office support coverage as assigned per project

• Makes travel arrangements and prepares reimbursements, and helps monitor expenses.

• Participate in planning and logistical arrangements for meetings, seminars, forums, and conferences.

• Prepare internal and external communications on Institute related events and activities, including highlighting Institute research findings and programs on social media platforms as needed. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.

• Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed.

• Answers inquiries and/or re-directs callers to the appropriate individual for information and or/resolution.

• Assist with screening and prioritizing incoming calls, mail/email for action and follow up and transfer.

• Performs other related duties, as assigned.

QUALIFICATIONS

• Bachelors Degree or equivalent combination of applicable

• 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education

• Strong knowledge of MS Outlook, MS Word and Excel and webinar software (i.e. Zoom)

• Design or data collection software knowledge a plus

• Excellent oral and written communications skills

• Demonstrated teamwork skills, cultural competence, and professionalism.

REQUIRED SKILLS

MS Excel

MS Word

Outlook

ABOUT US

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans

Requisition ID : 3016548