Job Information
New York Times Administrative Assistant, Office of the CEO in New York, New York
The mission (https://www.nytco.com/company/mission-and-values/) of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.
Job Description
About the Role
Reporting directly to the CEO's Chief of Staff, you will help ensure that the Chief of Staff's time and attention is aligned with the executive office's priorities. You will manage her calendar and time to ensure focus and progress against the highest impact priorities. You will collaborate with others in the office of the CEO and work with executive leaders across the company and with external partners. You will work independently to complete tasks and partner with us to create seamless team operations. You will think ahead, and handle next steps on many projects in flight. This is an excellent opportunity for someone who values contributing to a team to help things run smoothly and thoughtfully by applying your skills and judgment. You will work at The New York Times headquarters in New York City.
Responsibilities:
Manage the Chief of Staff calendar and ensure coordination with CEO calendar and enterprise priorities
Vet and prioritize meeting requests; coordinate all conference calls, interviews, meetings, and travel bookings
Plan events including lunches, town halls, leadership offsite events, dinners and social gatherings
Prepare and submit Chief of Staff expense reports
Partner with the executive assistant to the CEO, providing backup and taking direction
Ready for all in-the-moment tasks, including full administrative support
Handle longer-term projects as assigned
Maintain executive contact lists
Manage time and prioritize incoming requests
Handle a heavy volume of requests from internal/external parties including answering inquiries, resolving problems and making referrals
Prepare for meetings including briefing and memo writing
Maintain an extremely high level of confidentiality on a variety of company matters
Keep your finger on the pulse of the organization; be aware of major projects in flightMaintain relationships with important contacts within and outside of the company
Maintain executive office supplies
Manage executive suite conference room bookings
Register guests and provide building tours
In-person attendance at least 3 days a week, whenever the CEO or CoS is in person, and whenever the EA to the CEO is unable to be in person
Demonstrate support and understanding of our value of journalistic independence (https://www.nytco.com/company/mission-and-values/) and a strong commitment to our mission to seek the truth and help people understand the world.
Basic Qualifications:
4+ years of experience in an administrative or executive assistant role
Experience supporting at least one C-suite or SVP-level person
Experience providing administrative support
Preferred Qualifications:
You have a history working with all levels of management and staff
Ability to jump in at a moment’s notice and build context necessary
Bachelor’s degree
You are comfortable acting quickly to complete tasks
The annual base pay range for this role is between $70,000.00 and $85,000.00.
#LI-Hybrid
The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.
The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com . Emails sent for unrelated issues, such as following up on an application, will not receive a response.
The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.
The New York Times Company follows the pay transparency and non-discrimination provisions outlined by the United States Office of Federal Contract Compliance Programs. Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) for details.
