Easter Seals Jobs

Admin Exec Coord- Provost Office

POSITION DETAILS

The Administrative Exec Coordinator position reports to the Chief of Staff to the Provost. The position will provide direct support to the Chief of Staff, the Provost and the Associate Provosts. In addition to the CUNY Title Overview, the Administrative Exec Coordinator will:

• Assist in tracking/implementing faculty searches from budget approval to onboarding

• Track start-up and retention offers, such as supplemental salary, summer salary, or course releases

• Work with workload coordinators across campus to aid in monitoring faculty workload

• Take lead on collecting and reviewing faculty multiple position reports

• Manage logistics for accreditation and academic program review, e.g. planning and site visits

• Provide support to Finance Specialist, e.g. managing payment of faculty travel awards, managing appointments and time sheets for part-time employees and administrative staff

• May supervise student workers

• Assist the Provost and Chief of Staff with other duties as needed

QUALIFICATIONS

Bachelor's Degree required.

• Ability to work effectively and efficiently in a fast-paced, service-oriented, student-centered department

• Ability to work collaboratively and professionally in a team setting with diverse staff of all levels and communicate effectively with staff in other offices such as HR, Payroll, Registrar, Dean's Office, Hunter Foundation Office

• Experience with budget preparation and management (including creation of spreadsheets in Excel)

• Strong familiarity CUNYfirst

• High degree of professionalism and personal integrity to maintain confidentiality

• Detail oriented, self-directed, motivated, and proactive

• Strong analytical, evaluative, and research skills

• Experience with MS Word, MS Excel, Google Docs

• Experience with Photoshop, desktop publishing, marketing skills a plus

CUNY TITLE OVERVIEW

Provides administrative support to a Campus or University Executive.

• Coordinates office operations such as meetings, communications, events, and reports.

• Maintains extensive files and records for the unit.

• Maintains accurate calendars, schedules, and key dates.

• Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.

• Provides clear communications on the Executive's behalf both within and outside the unit.

• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience ($70541-$79,762).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/em oyment or https://cuny .jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (e, e, (a, 1or 6), Fi, i.i,

·1, -,_ore;;)).

Incomplete applications will not be considered. Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on Jan. 13, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29449

Location

Hunter College