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Academic Program Coordinator - Study Abroad, Prestigious Scholarships -Provost

POSITION DETAILS

Reporting to the Academic Study Abroad Program Manager (HEA) with a dotted line report to the Director of Prestigious

Scholarships and Fellowships (HEO), this full-time position will support activities of two offices: the Education Abroad Office

(EAO) and the Newman Office of Prestigious Scholarships & Fellowships (OPSF). Because these two offices share many

students and the majority of our students who study abroad depend on scholarships, there are large areas of overlapping

interest and responsibility.

Primary responsibilities:

• Assist in recruiting and supporting students seeking to study abroad, including the organization and direction

of information sessions, follow-up with potential applicants, collaboration with relevant offices, organizing

classroom visits for recruitment of applicants, assistance with application preparation.

• Organize and facilitate Fulbright application/interview process, including communication with applicants,

recruitment of faculty committees, scheduling interviews with candidates, submitting applications by Fulbright

deadline.

• Serve as “point person” on all study-abroad-related scholarships, including classroom recruiting visits, deadline

reminders to applicants, coordination with Office of Prestigious Scholarships & Fellowships, and student follow-up.

Secondary responsibilities:

• Organize and lead general, study abroad, and scholarship-specific information sessions and panels

• Meet with students individually or in small groups to advise on study abroad and scholarship applications and procedures

• Assist conducting research on new fellowship opportunities for students in our professional schools (Social Work,

Education, Nursing), and other undergraduate fields, such as studio art, journalism, and media studies

• Assume responsibility for Director(s) in conducting office business management when absent

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree required.

• Well-developed oral and written communication skills

• Strong student success orientation; ability to assume responsibility, take initiative, learn new skills, and work well

both independently and in teams

• Proven ability to design and present well organized and informative programs/workshops

• Well-developed organizational skills: ability to manage time and handle multiple projects

• at once

• Excellent interpersonal and teamwork skills

• Proficiency with Microsoft Office Suite and Google Docs

Preferred Qualifications

• Proven record of working effectively with students, alumni, faculty, and employers

• Prior experience advising students planning to study abroad or for fellowships

• Proficient computer and web-based skills

• Related university or professional experience

• Experience with CUNYfirst, EAB Navigate, Blackboard, and website content management

• Experience managing student workers

• Existing knowledge of CUNY/Hunter procedures and systems

• Experience managing Fulbright application process and review, including organizing faculty committees and endorsing

candidates

• Proven track record of success in attracting and supporting applicants for the Gilman Scholarship, CLS, CIEE, Freeman-

Asia, Frederick Douglass, and Blakemore scholarships

• Demonstrated ability to work seamlessly between two offices that support academic success

CUNY TITLE OVERVIEW

Provides basic operational and analytical support related to a College's specialized academic program.

• Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

• Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

• Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

• Collects and reviews syllabi to ensure compliance with standards

• Serves as resource person for students and faculty regarding program policies and procedures

• May supervise office operations and/or monitor department budget

• Performs related duties as assigned.

Job Title Name: Academic Program Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved salary range ($49,960-$62,689).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

The committee will begin reviewing complete applications on November 4, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29111

Location

Hunter College