Job Information
Research Foundation CUNY Assistant Director in New York City, New York
Job Title: Assistant Director
PVN ID: VC-2410-006539
Category: Managerial and Professional
Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT
Job Description
General Description
The City University of New York (CUNY) has embarked on a multi-billion dollar and multi-year capital design and construction program at its 25 campuses. The Assistant Directors, as members of the management team in the Office of Facilities Planning, Construction, and Management (FPCM), plays a vital role in successfully implementing this program. The Assistant Director (AD) has primary responsibility for the development and implementation of capitally funded construction projects including the design and construction of new buildings, renovation projects, infrastructure projects, energy performance projects, repair projects, and capital maintenance projects at CUNY campuses.
Exercising independent initiative and judgment and working under the general direction of the Executive Director, the AD has wide latitude in implementing their assigned capital program. The AD works collaboratively with numerous stakeholders including college, university, governmental, and regulatory agency representatives, as well as consultant and construction teams, to successfully manage the projects to provide quality facilities that serve CUNY students, faculty, and staff on time and on budget.
Other Duties
Be in control of all projects under your responsibility and lead and drive completion on time and within budget
Lead your team to meet the productivity targets and completion rates of the annual construction program. Identify and manage project dependencies and critical paths
Develop conceptual plans and budgets for facilities projects to support the fiscal decision-making process
Develop best practices for project execution and management
Develop and maintain project budgets
Draft and submit budget proposals and recommend subsequent budget changes
Plan, organize, manage, and participate in the selection process of architectural/engineering consultants, CMs, and contractors
Participate in consideration of and recommend consultant fees
Plan, assign, and review the work of supervising project managers and other staff
Prepare cost estimates and schedules for all capital projects such as new construction, rehabilitation, infrastructure, energy performance, remodeling, mechanical/electrical/plumbing, fire protection, or repair projects
Ensure and supervise the preparation of construction documents and compliance with the project program and budget for all
Oversee the work of consultants, CMs, and the contractors
Work with the project managers to assemble bid documents and ensure an adequate bidding process
Schedule project scope development, design, and bidding timing to coincide with Board meetings
Prepare Project Board Resolutions for Board approvals
Review bid submissions, analyze the bids, and provide timely recommendations
Ensure all City and State project authorizations and budget approvals are in place prior to bidding on the projects
Ensure project managers are frequently updating the CUNY Project Management System on the status of the projects concerning financial information, project schedule, and progress report
Ensure that all required information including State and City budget authorizations, bid results, total project cost, design and construction schedules, the low bidder qualification result, and project financial risk analysis is available prior to seeking approvals from CUNY and City University Construction Fund (CUCF) Board of Trustees
Direct and supervise project managers and staff to ensure proper working relationships and interface with City and State agencies and departments responsible for accomplishing a successful project
Establish and direct all activities required for project completion and assign them to the project managers
Alert the Executive Director or other appropriate executive to critical situations and recommend exercising proper judgment as required
Prepare regular project management reports
Keep the Executive Director informed on the progress, status, and appropriate details of all projects
Responsible for turnkey delivery of all CUNY-managed design and construction projects from inception through, including conventional and CM at-risk projects
Responsible for handling planning, budgeting, and making key decisions to ensure that construction projects are in conformity with the proposed budget and are completed on time
Attend and proactively participate in construction meetings to communicate with project managers, project management team, campus facility staff, and other parties involved in the construction project to discuss budgets, plans, and goals
Manage changes in project scope, identify potential crises, and devise contingency plans
Negotiate contracts, which involves negotiating contracts with vendors and other professionals, and renegotiating contracts with contractors and subcontractors when changes occur
Review, negotiate, and approve change orders with the CM and contractors and ensure fair value for the university
Review and approve payment certificates to contractors and consultants
Develop a comprehensive understanding of project strategy and commitments including financial goals, scheduling, logistics, phasing, milestones, and inspections
Ensure assigned job site operations are following design/specifications and lead and drive completion on schedule, within budget, and to quality standards
Demonstrate and maintain effective and open dialogue with the project team regarding changes in work, job conditions, contractor relations, and any deviation in the direction of the project
Monitor and facilitate the resolution of construction contract disputes and claims
Assist colleges in identifying capital construction and facilities needs to meet their academic Interface with senior college administration throughout all phases of project development
Other duties as assigned
Qualifications
Minimum Qualifications
A bachelor’s degree in engineering, architecture or construction-related curriculum
5+ years of design and construction management experience as senior project manager is required
Experience in project management methodologies, planning, cost control, construction economics, cost life cycle analyses, and financial management
Understanding of building components and construction
Knowledge of related legislation, regulations, NYC and NY State codes and Board policies, procedures, and collective agreements
Preferred Qualifications
NY State Professional Engineering License or NY State Architecture License Master’s degree in Engineering, Architecture, or Construction Project Management
PMP Certification
Experience with NY State and/or New York City agencies and their regulations
Experience with New York State and/or New York City Design and Construction Projects
Demonstrated leadership and managerial skills with ability to lead and manage teams and use strategic and tactical judgment to make decisions and handle various situations
Strong technical and analytical skills
Strong leadership skills to lead project teams
Proven ability to promote equitable practices that value inclusiveness and diversity
Computer skills, including email, spreadsheets, databases, project management, and presentationpackages
Core Competencies
Good organizational and planning skills
Excellent written and verbal communication
Ability to work on multiple design and construction projects at one time
Excellent organization skills and the ability to multi-task
Ability to work under pressure and to meet multiple deadlines
Ability to prioritize competing work
Self and team motivator, and ability to be a team player
Ability to set project priorities and adjust implementation strategies
Ability to work effectively with staff, associates, and internal and external constituents
Knowledgeable of capital and operating budgets
Alert and observant and looking for ways to improve processes
Out-of-the-box thinker, creative, inventive, and adaptable to situations
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Design and Construction Management
Status Full Time
Annual Salary Range $130,000.00 - $150,000.00
Closing Date Feb 28, 2025 (Or Until Filled)
Bargaining Unit No
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