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Contracts/Grants Reviewer 1,2,3 - Job Appointment

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Contracts/Grants Reviewer 1,2,3 - Job Appointment

Salary

$2,602.00 - $4,682.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

CRT-2024-199592-TJ

Department

Culture Rec & Tourism-State Museum

Opening Date

09/04/2024

Closing Date

9/18/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

LOCATION & POSITION INFORMATION:

• This position is located at theOffice of State Museum in New Orleans, LAand is in a Career Progression Group up to a Contract/Grant Reviewer 3.

• This position may be filled as a Contract/Grant Reviewer 1, 2, or 3 based on the qualifications of the selected applicant.

• This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

• Applicants applying to this announcement outside of the Department of Culture, Recreation and Tourism may be required to accept probation.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING:

• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

• Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.

• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately

to result in maximum business value.

• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

  This position has sole responsibility for the contract and lease management for Louisiana State Museum. Such duties are performed independently with limited direction provided by the Assistant Secretary.

Responsibilities include:

50% Contract Administration

• Prepares, develops and monitors complex contracts, cooperative endeavor agreements, and letters of agreement facilitate the successful completion of LS M's projects. The agreements may either be developed on behalf of LSM as the contracting party or the Louisiana Museum Foundation (LMF), which financially and operationally supports LSM. Foundation agreements are excluded from review/approval by the Department's Office of Management and Finance (OMF). The scope of such contracts includes, but is not limited to , artifact restoration/acquisition; musical and theatrical performances at the Mint's Performing Arts Venue: fundraising campaigns: pass-through funding to the Political Hall of Fame and World War II museum, film shoots, festivals, etc.

• Coordinates with museum personnel, or LMF staff as appropriate, to complete a detailed and through scope of work for each project. Ensures that all contracts and amendments there to comply with regulatory and departmental requirements.

• Produces, monitors, and coordinates the submission of required progress and completion reports for post-award grants in accordance with federal and state regulations. Obtains, processes and forwards operations information and data as necessary for initiation of required actions/payment submission. Reviews and approves expenditures, available funds, budgetary compliance and contract deliverables. Collects required evaluations at the completion of contract/cooperative work for submission to OMF.

30% Leasing Agent

• Serves as leasing agent for various LSM-owned properties, to include 27 residential units in the Lower Pontalba building and 13 commercial properties. Maintains current leases and rental records for residential and commercial tenants. Drafts and submits renewal residential lease agreements annually by January 31st. Collects and posts all rental, percentage sales, and additional rent receipts. Contacts and initiates collection of late fees for delinquent rental payments. Serves as a liaison between the residential and commercial tenants and the Maintenance department to ensure property upkeep: prepares work orders and ensures completion of repairs as needed. Manages rental wailing list and contacts potential renters upon availability of unit(s). Schedules and meets with prospective tenants to view available commercial and residential space (may require weekends). Conducts credit checks for rental applicants.

• For commercial leases, prepares Requests for Proposals (RFP's), evaluates submissions for compliance with RFP requirements, and submits qualified applicants to Museum Board for consideration. Works with real estate companies and agents to establish competitive rental rates as directed by LSM Board of Directors. Monitors annual CPI and Coordinates with accounting to determine commercial rental adjustments and common area fees. Upon selection, drafts and secures signatures by leasing parties and forwards to OMF and Attorney General's Office for approval (R.S.25:341 Section 349 B (7)).

15% Irby Assistant

• Consults with the Deputy Assistant Secretary and Assistant Secretary on all W.R. Irby Trust matters/actions. Organizes monthly meetings for the Irby/Finance Committee with the Deputy Assistant Secretary and Assistant Secretary. Prepares a "Report to the Board" following each Irby/Finance Committee meeting to present at LA State Museum Board of Directors meetings. Initiates actions as approved by the Board of Directors concerning the Lower Pontalba Building. Notifies accounting to prepare the Irby Operation budget and Irby related accounting business.

5% Other Duties as Assigned

APPLICATION PROCESS:

No Civil Service test score is required in order to be considered for this vacancy.

• To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities page" for specific information on salary ranges, minimum qualification requirements and job concepts for each level.

  • Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

  Louisiana is a State as a Model Employer for People with Disabilities.

For further information about this vacancy, contact :

Troi Johnson, HR Analyst

Department of Culture, Recreation and Tourism

PO Box 94361

Baton Rouge, LA 70804-9361

Email:tjohnson@crt.la.gov

FAX: 225-342-7928

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide contract and/or grant management services.

Level of Work:

Entry.

Supervision Received:

Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.

Examples of Work

Tasks performed are at the entry level:

Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.

Works with administrators, officials, and other personnel to solve contract problems.

Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.

Provides assistance to program personnel in preparation of grants proposals or contracts agreements.

Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.

Assists in the preparation of RFPs (Requests for Proposals).

Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.

Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.

Performs original entries, reconciliations, and all adjustments to grants management accounting records.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  02

  DE: Explain your rating by providing specific and relevant examples in the box below.

  03

  MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds.

• 1= I have no experience and/or am uncomfortable managing budgets

• 2= I have limited experience or require assistance to manage budgets

• 3= I can manage budgets

• 4= I can manage budgets and help others improve their ability to manage budgets

  04

  MB: Explain your rating by providing specific and relevant examples in the box below.

  05

  MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

• 1= I have no experience and/or am uncomfortable managing resources

• 2= I have limited experience or require assistance to manage resources

• 3= I can manage resources

• 4= I can manage resources and help others improve their ability to manage resources

  06

  MR: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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