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Rutgers The State University Senior Program Coordinator in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Program Coordinator
Job Category URA-AFT Administrative
Department Division Diversity, Inclusion,Comm Eng
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator for the Division of Diversity, Inclusion, and Community Engagement.Among the key duties of this position are the following:
  • Provides organizational and executive administrative support to the Vice Chancellor, including managing correspondence, notetaking, and organization of important and confidential files.
  • Provides strategic and organizational support and acts as a first responder to items of urgency in order to assist in managing workflow to the Vice Chancellor.
  • Supports division activities by coordinating information gathering, communicating with cross-campus parties, developing and monitoring plans, and providing appropriately synthesized information.
  • Coordinates various division activities and develops high-level planning documents as well as tracks ongoing activities to support the creation of annual reports that showcase division and campus accomplishments related to diversity, inclusion, and community engagement.
  • Assists and aids in the execution of special and campus initiatives related to diversity, equity and inclusion, including outreach and engagement with special constituencies.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 65741.000
Annual Mid Range Salary 81857.000
Annual Maximum Salary 97972.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree.
  • At least two years of administrative experience, preferably with some experience in higher education or a non-profit organization.
  • At least one year of experience managing projects to implementation and providing executive support.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • The person must be able to multi-task and manage competing priorities in a fast paced environment.
  • Must be able to handle sensitive information and maintain confidentiality.
  • Friendly and professional demeanor, with a focus on customer satisfaction and problem resolution.
  • Excellent organizational skills, attention to detail and accuracy.
  • Ability to work independently with little guidance.
  • Ability to exercise good judgment in a variety of situations.
  • Ability to maintain a realistic balance among multiple priorities with the ability to work under pressure.
  • Must have ability to interact with high-level administrators and have prior administrative experience within a college/university setting.
  • Strong organizational and communication skills are required.
  • Be self-motivated and detailed oriented.
  • Must be self-reliant and demonstrate professional judgement.
  • Ability to effectively interact with diverse populations, including work with a variety of units and departments to meet area mission.
Preferred Qualifications
  • Familiarity with national trends and best practices related to diversity and inclusivity in order to to support diverse campus populations (students, faculty, and staff) and outreach to external communities, particularly with historically underrepresented populations.
  • Individual must be self-reliant, an independent worker and thinker, and exercise sound professional judgment.
Equipment Utilized
  • Must have strong familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx, Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, Rutgers Procurement systems, Peoplesoft, ROCS.
Physical Demands and Work Environment
  • Position may be asked to lift boxes and materials up to 25lbs.
  • Position may be asked to travel from time to time.
  • Must have access to transportation and be available to works some nights and weekends.
Special Conditions
Posting Details

Posting Number 24ST1596
Posting Open Date 07/11/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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