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Rutgers The State University Senior Department Administrator Supervisor in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department SAS - Earth & Planetary Sciences
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Department Administrator Supervisor for the Department of Earth and Planetary Sciences within the School of Arts & Sciences (SAS).Among the key duties of this position are the following:
  • Provides overall administrative management and supervision of daily operations while performing a series of complex tasks for academic, research, operational and administrative unit.
  • Handles administration of personnel: faculty, staff and students, payroll, budget, grant administration and accounting programs for Department of Earth and Planetary Sciences that consists of both Graduate and Undergraduate programs.
  • Ensures timely processing of all requests and activities with prompt, professional courteous service to clients.
  • Reviews and develops best practices and procedures for efficient administration of business unit with shared electronic files, division of responsibilities to eliminate duplication of effort and coordination of all tasks.
  • Works with Chair and lab managers to oversee compliance with REHS and local Fire Codes (the new Clean Room and Mass Spectrometry facility will add to the list of laboratories needing oversight in the department).
  • Provides leadership to implement University initiatives within department and serve as resource for information.
  • Establishes performance standards, conduct evaluations, and has authority to hire and fire staff.
  • Analyzes financial data to monitor unit performance and incorporate into strategic planning process.
  • Works closely with Department Chair as an assistant and within department unit with broadly defined objectives.
  • Keeps abreast of all planning needs and supply historical operating data in accurate and timely manner to support strategic plans of unit.
  • Oversees the departmental fleet of vans for classroom field trips by keeping up with maintenance schedules as well as working with the chair on replacement vehicles.
  • Works independently with minimal review of work and broad understanding of administrative, managerial, and financial operations to service unit and University.
  • Resolves diverse range of problems as needed based on solid understanding of concepts, theories principles and practices.
  • Performs professional work requiring specialized knowledge in accounting, finance and familiarity of University structure.
  • Assists the Chair, Graduate and Undergraduate Directors with overseeing academic support by organizing and delegating academic requests to various staff positions.
  • Reviews and assists with all and faculty promotions and salary requirements.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 06
Position Salary
Annual Minimum Salary 79387.00
Annual Mid Range Salary 100485.00
Annual Maximum Salary 121582.00
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in accounting, finance, business administration or related fell, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administrative operations and procedures with generally accepted accounting principles and practices.
  • A minimum of 5 years relevant experience in administrative and financial/accounting functions, preferably in higher education or in research environment.
Certifications/Licenses
  • Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Excellent communications skills, computer literacy, and ability to manage multiple tasks simultaneously are also required.
  • Experience with NSF Fastlane, grants.gov, RAPSS and ECRT online systems.
  • Advanced spreadsheet development and maintenance.
Preferred Qualifications
  • Much of this position interacts with faculty, staff, and University offices to define objectives, administer programs, resolve discrepancies, and request cooperation to achieve individual and unit goals.
Equipment Utilized
  • Work with desktop computer, scanner, printer.
Physical Demands and Work Environment
  • Travel to other New Brunswick campuses for training/meetings.
Special Conditions
  • Clean Driving Record.
Posting Details

Posting Number 24ST2080
Posting Open Date 08/26/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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