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Rutgers The State University Program Assistant (Unit Admin/Specialist Casual) in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Assistant (Unit Admin/Specialist Casual)
Posting Number 24TM0393
Department Inst for Women's Leadership
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Institute for Women's Leadership. The purpose of this part-time position is to provide program support for the Institute for Women's Leadership Scholars Certificate Program, a two-year, selective, interdisciplinary certificate program, and other IWL undergraduate initiatives. This is a one-year position with the possibility of one additional year contract extension after a first-year review.Among the key duties of this position are the following:
  • Provides administrative support to the Leadership Scholars Certificate Program through primary student interfaces (Mailchimp/Canvas) and updating databases, tracking charts, program handbooks, binders, and program website pages (MWord/Excel/WordPress).
  • Implements the outreach and recruitment strategies for the program and supports the preparation and delivery of workshops and events.
  • Works closely with the Program Director to support student internship placements and social action project development processes, student committees, and the women's leadership interview project.
  • Compiles and summarizes program evaluations.
Position Status Part Time
Hours Per Week 19.5
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Position Salary $19-$22
Payroll Designation PeopleSoft
Terms of Appointment Temporary Staff Appointment - Hourly
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Certifications/Licenses
Preferred Qualifications
  • A background in Women's, Gender, and Sexuality Studies or Student Affairs.
  • Program and curriculum development.
  • Graduate students are strongly encouraged to apply.
  • Other software platforms such as Zoom Workplace, Box, DocuSign, MailChimp, LinkedIn and Canva.
Required Knowledge, Skills, and Abilities
  • Detail-oriented individual with excellent communication, writing, and administrative skills.
  • Must be resourceful and innovative and have strong organizational, editing, and interpersonal abilities.
  • Candidates must feel comfortable using Rutgers course sites such as Canvas.
  • Attention to detail and community-building skills are necessary in this role.
  • Proficiency in Microsoft 365 and Google Suite is required.
  • The candidate should be comfortable working in hybrid (virtual and in-person) environments.
Equipment Utilized
  • Software programs such as Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Google Suite (Docs, Sheets, Slides), Zoom Workplace, Canva, Mailchimp, Docusign, WordPress and GroupMe.
Physical Demands and Work Environment
  • Flexibility in working hours required, as some events run outsides of normal business hours.
  • Must be available to work 19.5 hours per week.
  • There is a possibility of one additional year contract after the first-year review.
Special Conditions
Posting Details

Posting Open Date 09/20/2024
Posting Close Date 10/04/2024
Open Until Filled No
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Douglass (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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