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Rutgers The State University Business Assistant II in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Business Assistant II
Job Category URA-AFT Administrative
Department SEBS - Business Office
Overview
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

The Plant Diagnostic Laboratory and Soil Testing Laboratory are service laboratories of the New Jersey Agricultural Experiment Station-Rutgers Cooperative Extension, offering analytical and diagnostic information to NJ growers, homeowners, Rutgers researchers, engineers, and others.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Business Assistant II for the School of Environmental and Biological Sciences. This position reports to the SEBS/NJAES Business Office's Business Manager II Supervisor and works closely with the Plant Diagnostic and Soil Testing Laboratories on financial operations matters. The position will be based in two sites in New Brunswick: The Soil Testing Lab at Rutgers Administrative Services Building II on Rt 1 near Ryders Lane and the Plant Diagnostic Lab at Horticultural Farm 2 on Ryders Lane.Among the key duties of the position are the following:
  • Gives business support to the Soil Testing and Plant Diagnostic labs by aiding with the coordination and administration of office activities to achieve their objective.
  • Processes about 8000 samples yearly, while the Plant Diagnostic Lab processes over 2000.
  • Prepares financial documents such as requisitions, cash journals, travel orders, and payroll.
  • Handles commitment accounting, bi-weekly class 4 payroll, and travel expense reports, ensuring funding availability.
  • Prepares and coordinates administrative work of the unit, which may include general office work, answering multiline phone system and greeting of visitors, academic support, policy dissemination and application, and office operations/maintenance.
  • Works with minimal supervision and within parameters set by University Policy and NJAES/SEBS financial procedures.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
  • This position requires a fully on-site work arrangement.
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 50065.00
Annual Mid Range Salary 62252.00
Annual Maximum Salary 74438.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a Bachelor's degree in a related field, or an equivalent combination of education and /or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and /or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires good communication skills and computer literacy.
Preferred Qualifications
  • Minimum of 2 years experience in a position providing business/administrative support.
  • Demonstrated ability to organize office workflow and interact with technical and professional staff to achieve daily output, including but not limited to invoices, income transmittal's and reports.
  • Familiarity with the mission, organization, and functioning of NJAES and Rutgers Cooperative Extension.
  • Knowledge and/or interest in soil and/or agronomy/horticulture is desirable.
  • Experience with Rutgers' Financial Management (Oracle Cloud) and Rutgers Marketplace (Jaggaer) programs, and familiarity with Payment Industry Compliance Data Security Standards (credit card processing security) is preferred.
Equipment Utilized
  • Computer competence must include extensive knowledge in Microsoft Office 365, including Word, Outlook, and Excel programs.
Physical Demands and Work Environment
  • Must be comfortable within the adjacent laboratory environment.
  • Duties related to the laboratory require tolerance for dust and ability to carry loads (up to 25 pounds).
Special Conditions
  • It will be necessary to split the workday between the two laboratories; locations are about 1 mile apart; this short commute can include delivery of samples from ASBII's mail room to the Plant Diagnostic Lab.
  • There is no opportunity for flex work in the position.
Posting Details

Posting Number 24ST2876
Posting Open Date 12/24/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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