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Rutgers The State University Business Assistant I in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Business Assistant I
Job Category URA-AFT Administrative
Department Engn - Biomedical Engineering
Overview
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Business Assistant I for the School of Engineering's department of Biomedical Engineering, reporting to the Department Administrator.Among the key duties of this position are the following:
  • Responsible for day-to-day and monthly payroll reconciliation, purchase orders, making appropriate adjustments by creating financial entries.
  • Demonstrates working knowledge of general accounting principles and practices, reconciles tuition reports, makes corrections as needed.
  • Serves as department HCM Timekeeper/ payroll preparer and ECI (employee charging instructions) preparer, enters all department payroll new hires, terminations, and transfers.
  • Generates department Purchase Orders on Marketplace., assists faculty, lab personnel, and students with complex orders, wire transfers, check requests, and non-PO uploads.
  • Reconciles Federal Work Study students hourly payroll.
  • Responsible for department copier, liaisons with supplier, tracks purchase order balance.
  • Under guidance, reviews General Ledger open commitments, takes action as needed to cancel, close or rectify entries.
  • Handles logistics related to departmental events, faculty recruitment, and weekly seminars.
  • Assists in preparing teaching and graduate assistant and fellowship appointment and reappointment letters.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.000
Annual Mid Range Salary 71372.000
Annual Maximum Salary 85388.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in accounting, finance, business administration, a related field, or an equivalent combination of education and/or experience that demonstrates knowledge, and understand of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
  • Also requires a minimum of two years of relevant experience in a financial/accounting function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
  • Excellent knowledge of Rutgers Financial Management system. Requires excellent communication and computer skills.
  • Must have proficiency in Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook,
  • etc.).
  • Must have the ability to multitask and adapt to shifting priorities.
  • Ability to work on a team with the highest level of attention to detail.
Equipment Utilized
  • Desktop Computer, copier, fax machine, office phone, Financial Management System, Concur, power point, Canva.
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST1895
Posting Open Date 08/14/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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