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Rutgers The State University Assistant Manager in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Assistant Manager
Job Category Staff & Executive - Administrative & Support
Department IPO-Employee Services
Overview
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Assistant Manager for the Division of Institutional Planning & Operations (IP&O). Reporting to the Manager, Transactional Employee Lifecycle the Assistant Manager will supervise and resolve routine and non-routine issues that arise in the daily operations of IP&O Employee Services. This role will supervise half of the Employee Services Coordinator staff. This requires a sound understanding of applicable state and federal laws, University policies and procedures, compliance, knowledge, and application of all applicable collective negotiations agreements and IP&O Standard Operating Procedures addressing both RU Legacy and RBHS processes and practices university-wide. In cases requiring support and/or clarification, this position will rely on the Manager for Transactional Employee Lifecycle for guidance and oversight.Among the key duties of this position are the following:
  • Support the transactional activities for a diverse staff of 2600+ RU Legacy and RBHS IP&O employees who include, but are not limited to, MPSC, URA-AFT, ASFCME COLT and 888, FOPS, FOPP, IOUE, Teamsters, etc.
  • In the role of Assistant Manager, the incumbent must ensure that all processes are followed for each of the 17 transactional type of activities for both RU Legacy and RBHS job categories. The 17 transactional type activities executed by Employee Coordinators are broken into four distinct categories; Recruitment, Existing Employees, On-Boarding, and Off-Boarding which require partnerships with UHR Talent Acquisition, HR Business Partners, and Compensation Services.
  • Additionally, the incumbent must ensure that Coordinators work effectively and efficiently with Occupational Health, REHS, and Risk Management. This role also liaises with IP&O Employee Labor Relations and IP&O Kronos Support and Timekeeping. Most importantly, the Coordinators are the primary contacts for all IP&O Hiring Managers and Supervisors when performing any of the 17 Transactional Activities.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 66697.000
Annual Mid Range Salary 84422.000
Annual Maximum Salary 102147.000
Standard Hours 37.50
Union Description Administrators Confidential
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, and/or an equivalent combination of education.
  • A minimum of two (2) years experience that demonstrates knowledge and understanding of Human Resources employee lifecycle practices.
Certifications/Licenses
  • Valid driver's license
  • Successful completion of the university Defensive Driving course.
Required Knowledge, Skills, and Abilities
  • Must possess good communication and interpersonal skills, and computer literacy with experience in the use of systems.
Preferred Qualifications
  • Bi-lingual language skills.
  • Experience in working in a aligned environment
Equipment Utilized
Physical Demands and Work Environment
  • This position also requires travel between all three university campuses located in New Brunswick, Newark and Camden, using a university vehicle.
Special Conditions
  • Clean Driving Record
Posting Details

Posting Number 24ST1429
Posting Open Date 06/11/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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