Easter Seals Jobs

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Medicine Administration 30

Job Summary:

The Sr. Program Manager will be responsible for overseeing all immigration-related activities for foreign nationals within the Department of Medicine (DOM). This position involves managing the onboarding and hiring processes, ensuring compliance with VUMC immigration policies and procedures, and serving as a liaison with various stakeholders. In addition, this position will manage the Visiting Research Trainee program and will oversee the international travel work requests for all DOM employees. The ideal candidate will have strong communication and organizational skills, and a commitment to supporting international staff and researchers.

Department Summary:

The mission of the Department of Medicine at Vanderbilt University Medical Center (VUMC) is to dedicate our diverse talents to advance human health for all.

We value being on the forefront of personalized care for diverse patient populations, making and implementing impactful scientific discoveries, advancing inclusive excellence, and training the next generation of clinicians, scientists, and educators.

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Key Responsibilities:

DOM Immigration Oversight:

• Manage offer letter and appointment requests for all foreign nationals and oversee the hiring process.

• Manage and track visa requests and renewals and ensure timely submissions

• Work closely with VUMC Immigration to address any visa-related issues

• Ensure all foreign nationals receive comprehensive onboarding guidelines to maintain compliance with VUMC Immigration policies

• Serve as a Department resource for foreign nationals regarding immigration processes and requirements

• Provide training for Principal Investigators (PIs) hosting foreign nationals on allowable activities for participation.

Policy Maintenance:

• Maintain and update DOM policies and procedures related to foreign nationals and provide training as needed

• Ensure compliance with new foreign travel recruitment policy and collaborate with the Office of Research (OOR) as necessary

• Manage the CONRAD-30 waiver process for eligible foreign nationals

• Facilitate weekly immigration meetings to discuss ongoing cases, updates, and compliance issues.

Travel Compliance:

• Track and review foreign national travel to ensure compliance with VUMC immigration regulations

• Review International Travel/Work Requests to ensure adherence to policies

• Serve as a resource to division staff and faculty on policies and procedures

Visiting Research Trainee Program:

• Oversee and manage appointment and onboarding process for visiting research trainee program

• Collaborate with division staff and PIs regarding program objectives and compliance with research regulations

Other duties as assigned

TECHNICAL CAPABILITIES

• Quality Management (Advanced): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

• Networking (Advanced): Build relationships through industry contacts, professional organizations and individuals.

• Peer Leadership (Advanced): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

• Process Improvement (Advanced): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

• Mentoring & Coaching (Intermediate): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.

• Financial Processes (Advanced): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

• Program Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled