Easter Seals Jobs

Overview

Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking foran experienced Production Assistant for our Nashville, TN office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners.

Responsibilities

Job duties include:

• Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents)

• Assist Project Managers with contract processes and preparing contract documents, request insurance certificates

• Create and modify documents using Microsoft Office and Adobe Professional

• Maintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveries

• Provide exceptional internal and external client service

• Maintain project tracking software, communicate deadlines to the team and review deliverables

• Proactive/Go-getter personality preferred to assist with developing new tools and processes for project and program management

• Cold calling clients for meeting setup

• Able to balance and manage multiple tasks and priorities

• Willingness to learn and work with new software

• Assisting with submitting applications for permits

• Researching code requirements and development processes

• Support project managers and team members as needed

Backup receptionist duties (as needed):

• Manning the front desk, answering the phone, greeting visitors and clients

• Ensuring that staple supplies are stocked, putting in special supply order requests.

• Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down

• Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.

• Ordering catering for internal and external meetings as requested.

• Coordinating the use and maintenance of fleet vehicles.

• Coordinating travel for practice as requested.

• Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment.

Qualifications

Requirements:

• High school diploma or equivalent required; Bachelor’s degree preferred

• Ability to keep up with rapidly changing technology

• Related experience in an Engineering/Architectural consulting industry preferred

• Outstanding organizational and prioritization skills with ability to meet deadlines

• Excellent written and verbal communication skills

• Strong writing, editing and proofreading skills

• Ability to multi-task in a fast-paced environment and respond to multiple project managers

• Proactive and detail oriented, working with a sense of urgency

• Positive and client-focused with a take-charge mentality

• Self-motivated, ability to take initiative with tasks and projects

• Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe

• Ability to learn new tasks and/or software programs quickly

• Must have a valid driver’s license

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 3 weeks ago (7/11/2024 4:43 PM)

ID 2024-13544

Education High School Diploma/GED

Discipline/Focus Admin Support Production