Easter Seals Jobs

The Grants Manager is part of the Dean’s Office assigned to departments at Vanderbilt University and is a key individual responsible for implementing sponsored program pre & post-award activities. This position is responsible for effective & timely administrative preparation & submission of sponsor proposals, the project set up, revisions, administrative contact to outside entities for sponsored projects & project closeouts, as well as coordinating with any contacts to ensure expeditious & accurate sponsored program implementation. The Grants Manager works directly with Principal Investigators [PI; faculty, postdocs & students] to ensure proper proposal submission formatting & timely submission works directly with all internal & external administrative & Principal Investigators as required to ensure proper implementation of proposals & projects & reporting on a daily basis.

The Grants Manager will be responsible for pre- and post-award activities for an extensive portfolio of grants for departmental faculty. This position will also be responsible for creating and entering budgets and federal proposal submission systems, monitoring active subcontracts and other pre & post award items as needed. In order to maintain best practices and up-to-date knowledge of internal and external guidelines, it is expected that the Grants Manager will attend all recommended trainings.

About the Work Unit:

The internationally renowned Department of Psychology houses several award-winning professors who are distinguished scholars in their respective fields and who are dedicated to providing world-class education and training to our undergraduate and graduate students. While our course curriculum encompasses all of the sub-disciplines of Psychology, the research of our faculty centers around three major areas: Clinical Science, Cognition and Cognitive Neurosciences, and Neuroscience.

Duties and Responsibilities:

• Assist faculty in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines.

• Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.

• Assemble original application prior to submission.

• Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.

• Provide outside departments with bio sketches, other support and ancillary data as requested.

• Reviews budget details with PI, including: personnel, effort allocated and overall expenses, ensuring consistency with DOF criteria.

• Prepares progress reports to the PI detailing personnel, effort allocation and overall expenses.

• Prepares project number requests, interims, and extensions for new or continuing projects

• Responsible for the active and pending Other Support for all PI’s

• RPPR/Progress Report prep (Gather effort reports, complete OS, reach out to sub)

• RPPR/Progress Report input (Help PI to upload or answer questions in Commons or another system)

• Running of Financial Reports for GM or AO to present to PI’s monthly or when needed

• Labor Costing (effort) to be completed for every individual in the department and stay on top of any changes and requests on a frequent basis.

• Financial Forecasting for every grant housed in the department. This includes running of reports every month and making sure new changes are added to the forecast to keep an up-to-date budget.

• Gather information and submit the needed documents for contractor set up and payment

• Assists in effort certification for the department

• Other duties as assigned.

Supervisory Relationships:

This position does have supervisory responsibility for the Grants Specialist. This position reports administratively and functionally to the Administrative Officer.

Education and Certifications:

A Bachelor's Degree from an accredited institution of higher education, or the equivalent in experience, is necessary.

Qualifications:

• Demonstrated rigorous attention to detail and strong organizational and analytical skills is necessary.

• Evidence of excellent oral and written communication skills, and high Interpersonal skills is necessary.

• Proven ability to execute multiple tasks and work in a fast-paced environment under the pressure of hard deadlines and competing priorities is necessary.

• Demonstrated ability to work independently and collaboratively is necessary.

• Two years’ experience working in a higher education/academic setting highly preferred.

• Two years’ experience using Vanderbilt systems including, but not limited to Oracle and RedCap is preferred.

• Three years’ experience using Adobe Professional and Microsoft Office proficiency (including Word and Excel) is preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.