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Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Medicine Division Administrato

Job Summary:

The Division of Epidemiology is seeking a Division Administrator to serve as an integral part of the leadership team to support the faculty and growing division.

This position will assist the Director of the Division by directing the operational, fiscal, and human resource activities of the division with the goal of providing an efficient and effective environment in which the faculty and staff can accomplish their work. The Division Administrator will have direct supervision of the administrative team, and will partner with diverse stakeholders including faculty, staff, and Medical Center leadership.

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Position Highlights:

• Opportunity to partner with leadership team of internationally known physician scientists and physicians.

• Position will serve a dynamic division poised for substantial growth in a complex environment.

• Will support nationally and internationally recognized programs in patient care, research, and education.

Key Functions and Expected Performances:

• Serve as a member of the departmental administrative team

• Attend meetings and interact with other departments as requested by the Division Director and/or departmental administrator.

• Resolve problems directly, or in consultation with Division Director/administrator concerning staffing, utilization of facilities, equipment, and funds

• Provide sound personnel and payroll administration

• Ensure internal salary equity within the department.

• Maintain confidential personnel records for professional and non-professional staff.

• Make staffing recommendations, interview, and screen applicants for hiring.

• Train in departmental systems and procedures.

• Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.

• Analyze and develop the annual departmental budget

• Recommend distribution and allocation of general department resources

• Review grant preparation for compliance with restrictions.

• Authorize, approve, and sign purchase and equipment requisitions, travel, and entertainment expenses, etc.

• Monitor collections and expenditures against budgets and grants; analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.

• Manage and coordinate administrative and support functions within the division and the department

• Develop and interpret policies and procedures for administrative staff

• Assure that all policies are in conformance with University guidelines

• Prepare reports for management review

Job requires a bachelor’s degree and 5 years of experience or the equivalent.

Master's degree and management experience in a health care or academic medical center setting is strongly preferred.

About the Division of Epidemiology

The Vanderbilt Epidemiology Center is committed to conducting research to enhance and expand our understanding of the distribution and determinants of disease, to promoting collaboration aimed at the translation of research into cost-effective strategies of disease prevention and health care delivery, and to training independent investigators in epidemiology research and disease prevention. The center has considerable strengths in international epidemiologic research and training and has close ties with multiple domestic and international institutions, furthering our mission to improve the health of human beings.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled