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Administrative Specialist (Executive Leadership) - Onsite

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Administrative Specialist (Executive Leadership) - Onsite

Salary

$63,823.33 Annually

Location

Nashville, TN

Job Type

Full Time Health Civil Service

Job Number

HEA07629

Department

Health

Division

Administration and Finance

Opening Date

01/21/2025

Closing Date

2/2/2025 11:59 PM Central

• Description

• Benefits

• Questions

Position Description

The Metro Public Health Department (MPHD) is seeking an Administrative Specialist to provide administrative, clerical and record-keeping support to the Director of Health. The successful candidate will have a working knowledge of public agency processes and reporting structures and will possess the ability to successfully assist the Director of a Metro Civil Service department.

If you have any questions about this position please contact MPHD HR at (615)-340-5640.

Typical Duties

• High-level organizational skills, including multitasking and work prioritization; working knowledge of office management, procedures, protocols, spreadsheets, and budgetary practices.

• Ability to analyze administrative problems, use independent judgement, recommend improvements and/or apply policies to specific situations.

• Excellent oral and written communication skills, including the ability to produce concise and informative reports.

• Commitment to discretion and confidentiality concerning sensitive organization information.

• Ability to keep accurate records.

• Ability to establish and maintain effective professional working relationships.

• Ability to consistently apply professional etiquette and decorum in interpersonal engagement.

• Proficiency with computer systems, including experience with Microsoft Office suite, including Outlook calendar.

Minimum Qualifications

• High school diploma

• Ten (10) years of experience in administrative support services.

MPHD seeks to be a socially and culturally responsive organization that acknowledges and addresses historical and current inequities in our public health promotion and practice. Successful candidates will demonstrate the ability to work with multicultural communities.

Candidates with accreditations earned in a foreign institute are encouraged to apply, however at the present time MPHD is not sponsoring individuals through any of the US Government’s employment-based immigration programs.

Preferred Experience, Knowledge, Skills, and Abilities

• High-level organizational skills, including multitasking and work prioritization; working knowledge of office management, procedures, protocols, spreadsheets, and budgetary practices.

• Ability to analyze administrative problems, use independent judgement, recommend improvements and/or apply policies to specific situations.

• Excellent oral and written communication skills, including the ability to produce concise and informative reports.

• Commitment to discretion and confidentiality concerning sensitive organization information.

• Ability to keep accurate records.

• Ability to establish and maintain effective professional working relationships.

• Ability to consistently apply professional etiquette and decorum in interpersonal engagement.

• Proficiency with computer systems, including experience with Microsoft Office suite, including Outlook calendar.

Metro offers a generous core benefit package to eligible employees who are regularly and consistently working 20 or more hours per week. Insurance and benefit coverage is effective the first of the month after the employee has worked 30 days. Employees can change their benefits within 60 days of an eligible change in status or during Annual Enrollment. Metro also offers optional benefits from which the employee may choose. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs.

CORE BENEFITS

Medical: Choice of two plans; Metro pays 75% of premium

Dental: Choice of two plans; Metro pays for single coverage

Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium

Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees

Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days)

Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years

Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free

Other*: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro

Paid leave: (Full-time employees)

• Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office)

• Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office)

• Sick leave: 12 days of sick leave per year

• Other leaves: Judicial leave, military leave, bereavement leave

*See the Human Resources webpage for more details and optional benefits at nashville.gov/hr

01

Are you a current Metro Public Health Employee ?

• Yes

• No

  02

  What is your highest level of education?

• Less than High School or GED

• High School or GED

• Nursing Diploma

• Associates Degree

• Bachelors Degree

• Advanced Degree

  03

  How many years of administrative support services experience do you have ?

• Less than 10 years

• More than 10 years

  04

  I understand that all related work history/experience, education, certifications and/or licenses must be reflected on my application for this position. I further understand that an incomplete or misleading application may result in disqualification.

• Yes

  Required Question

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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