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Summary The certified pharmacy technician, procurement/inventory at the GS-9 level will serve as lead and is responsible for assisting in the oversight for all prescription and nonprescription medications and supply purchasing and inventory in a highly complex area of Pharmacy Service at TVHS. Responsibilities VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws The certified pharmacy technician, procurement/inventory at the GS-9 level will serve as lead and is responsible for assisting in the oversight for all prescription and nonprescription medications and supply purchasing and inventory in a highly complex area of Pharmacy Service at TVHS. Primary duties consist of pharmaceutical and supply order initiation, proper receipt of shipments, and compliance with product and storage requirements. The incumbent has independent purchase responsibilities and provides guidance and oversight to lower-level procurement staff and assisting the pharmacy management team in providing optimal pharmaceutical care and timely customer service in accordance with the mission, vision and goals of the Pharmacy and the Medical Center. Major duties include but are not limited to the following: Continuously analyzes and reassess priorities to ensure workload demands are accomplished in the most effective, efficient, and economic manner. Effectively evaluates pharmacy activities to assist pharmacy managers in obtaining short- and long-range goals and objectives. Assists pharmacy procurement supervisor in identifying areas of effort duplication and developing solutions to streamline processes, reduce waste, save costs, and improve patient care. Reports potential and/or actual medication errors. Encourages pharmacy technicians to report actual and/or potential medication errors or adverse events. Assists in quality improvement by participating in service process assessments and action teams and by continually seeking to improve the service. Knowledgeable in and ensures other procurement staff follow all department, pharmacy service, station level, VISN, National and VHA,DEA, policies, and procedures. Demonstrates efforts to improve patient satisfaction, lower cost, and improve quality and timely patient care. Works constructively as a team member, assisting co-workers in tasks that support staff, visitors, and other customers in achieving service toward facility and network goals. Maintains continuous oversight on the security of pharmacy inventory and storage areas and reports to management any inconsistencies or concerns. Oversees financial reports reconciliation including, but not limited to, the weekly pharmacy prime vendor line-item report (B09) to source documents and ensures that invoices are being properly entered into the daily activity entry under the correct pharmacy obligation number as assigned by fiscal service. Ensures timely and accurate submission of the monthly financial report (B09) reconciliation. Attends all procurement and pharmacy meetings as required. Serves as lead ordering officer for pharmacy service, delegated by the VA National Acquisition Center while maintaining annual training requirements. Trains new procurement staff on department standard operating procedures and provides oversight to ensure competencies are met. Re-trains staff as dictated. Initiates ordering requirements and provides guidance to ordering officers for pharmaceuticals, specialty, and supply items through pharmacy prime vendors multi complex accounts or other sources using various methods of payment. Responsible for adherence to federal contracts and compliance with federal regulations regarding open market, ensuring inventory control through perpetual evaluation. Provides oversight in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes. Provides guidance on all types of pharmaceuticals including controlled and non-controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization. Incumbent may be required to obtain the necessary certification to order narcotic medications through pharmacy prime vendor. Process receipt of inventory for the purpose of drug accountability or other inventory management system. Uploads and maintains proper documentation for the Drug Supply Chain Security Act (DSCSA) per the FDA requirements. Participates in maintaining all pharmacy inventory records for DSCSA accountability and auditing purposes. Provides oversight in expired medication and pharmaceutical supply removal from stock, isolates, and processes them for safe removal according to VHA Directives and standard operating procedures. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a probationary period. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Must pass pre-employment physical examination. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Experience. (1) None required. (2) For all grade levels and positions that accept both education and experience to qualify, equivalent combinations of qualifying education and experience that total at least 100% are qualifying. The combined percentage is determined by adding total qualifying experience as a percentage of the experience required for the grade level to the education as a percentage of the education required for the grade level. Certification. Must hold an active national certification through either: (1) Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT), OR (2) National Health career Association (NHA), Certified Pharmacy Technician (ExCPT). May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: GS-09 The full performance level of this vacancy is GS-09. In addition to meeting the basic requirements, to qualify for the GS-09 you must possess at least 1 year of experience equivalent to the next lower grade level (GS-08). And demonstrate the KSA's listed below. (A) Expert knowledge serving as a key resource advising others in their particular specialty area or section of the pharmacy (Such as procurement, sterile compounding (USP compounding standards), controlled substances DEA, automation, clinical pharmacy, lead tech, contact center, etc.). (B) Skill in analyzing data for self-driven (independent) performance improvement projects, workload analysis and statistical reports. (C) Skill in solving problems and implementing corrective actions to maximize outcomes in their program area. (D) Ability to maintain special accreditations and prepare for national reviews/inspections (e.g., The Joint Commission, Inspector General, American Society of Health System Pharmacists, controlled substance inspections). (E) Ability to develop training programs and material for orientation, competency development and educational needs for regulatory requirements within the specialized pharmacy program area. (F) Knowledge of pharmaceutical and supply inventory requirements to ensure compliance with regulations and national/audit/inspections (e.g., financial regulations, The Joint Commission, Inspector General, American Society of Health -System Pharmacists, DEA, USP 797/800, FDA 503A/B). (G) Knowledge of clinical specification, characteristics and ordering processes of a wide variety of soft prosthetics and supply items (e.g., catheters, colostomy, ileostomy and urostomy supply and associated products) that technicians procure to dispense to Veterans in the outpatient pharmacy setting. (H) Skill in managing specialized programs related to inventory including, but not limited to, specialty medications and supplies, All Hazards Emergency Cache Program, recalls, reverse distribution and pharmaceutical waste. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-9. The actual grade at which an applicant may be selected for this vacancy is GS-9. Physical Requirements: The work involves regular and recurring physical exertion including walking, bending, prolonged standing, stooping, lifting and carrying packages weighing up to 40 pounds. Dexterity is required for the operation of Pharmacy equipment Education There is no educational substitution at this grade level. Additional Information Work Schedule: Monday through Friday, Based on the needs of the service Recruitment Incentive (Sign-on Bonus): Not authorized Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: AD-Hoc Virtual: This is not a virtual position. Functional Statement #: 70381-F Permanent Change of Station (PCS): Not Authorized This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.