Easter Seals Jobs

Job Details

Description

Responsibilities:

• Support Office Management, Project Manager, Superintendent, Project Superintendent and staff.
• Work with Project Management to draft, review, finalize, issue and execute contracts.
• Communicate regularly with project managers on status of subcontracts and address any questions or issues that may have arisen.
• Receive, review for compliance and track insurance certificates.
• Use project tracking software to track change orders, change proposal requests, requests for information, contracts, insurance, payment applications, etc.
• Create, manage, scan and organize all files and folders, hard copy and on the computer.
• Managed day-to-day operation, maintained daily interactions with owner/subcontractors/vendors.
• Greet clients, answer phone calls, check voicemail, e-mails.
• Prepare/code invoices and check request.
• Track owner/subcontractors/vendors billing and payments.
• Receive, open, stamp, process mail daily.
• Prepare and submit Petty Cash Reports.
• Prepare and submit job related expense reports for Project Team and Management Team.
• Manage field employees hourly time.
• Manage HR related materials such as onboarding new employees, transfer employees, etc.
• Routine coordination with various vendors for Management Team and/or Project Team.
• Order Lunch for the Office Management Meetings and/or Project Team Meeting.
• Provide receptionist duties on a limited basis as needed.
• Perform other duties and projects as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)