Easter Seals Jobs

Requisition ID: 174273

Job Level: Entry Level

Home District/Group: MKE1617 Microsoft

Department: Administration

Market: Nuclear

Employment Type: Full Time

Position Overview

Kiewit is seeking a Payroll/Billing Specialist to join the team in Mt. Pleasant, WI. The primary focus of this role is to provide a wide range of administrative and payroll services. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. This position requires having the ability to work effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

Kiewit is one of North America’s largest and most respected construction and engineering organizations. Our construction and design engineering professionals work on some of the industry’s most complex, challenging and rewarding projects – whether it’s boring tunnels through mountains, turning rivers into energy, or building bridges that connect communities. Kiewit people tackle important projects of every size, in any market.

Location

This is an onsite position in Mt. Pleasant, WI. This position requires being on an active construction site.

Qualifications

• At least 3+ years of experience in an administrative role.

• Prior payroll experience preferred; Experience reviewing/auditing data for accuracy.

• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment.

• Be highly organized with exceptional time management skills.

• Attention to detail with ability to recognize discrepancies; ability to spot and anticipate problems and seek solutions.

• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.

• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.

• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes.

• Must be flexible to take on new duties as they arise.

• Be able to lift 15-20 pounds (office supplies, cases of paper) .

Responsibilities

• Demonstrates understanding of the accounts payable process workflow and is able troubleshoot payment or vendor issues.

• Performs weekly payroll verification.

• Process time and payroll-related requests such as pay additions/changes, cost moves, time/PTO entry, sick leave, overtime rules setup, cost code corrections, etc.

• Understands the payroll and HR process workflows.

• Masters the systems used to properly hire, transfer, terminate, and pay all employees.

• Performs basic clerical functions such as filing, copying, and data entry.

• Manage assigned workflows to ensure timely processing of vendor invoices.

• Process a high volume of invoices with accuracy.

• Process expense reports, invoices, and orders.

• Perform clerical tasks including data entry, filing, photocopying, scanning, etc.

• Perform other administrative duties as required or assigned.

• Serve as a back-up to other office administrative staff.

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Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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Company: Kiewit