Easter Seals Jobs

Section 1: PURPOSE OF THE JOB

(Briefly summarize in 1 or 2 sentences what the position is designed to accomplish)

The purpose of the job is to provide comprehensive support in event coordination, document preparation, client and partner interactions, contractor management, administrative tasks, and performance standards maintenance, ensuring alignment with the company's compliance requirements and strategic objectives.

Section 2: ROLES & RESPONSIBILITIES

(Make a list using action words to describe the roles and indicate the level of decision making)

• Event Coordination: Assist in the planning and execution of the company's internal and external events while ensuring compliance with corporate ethics guidelines for participation in external events.

• Document Preparation: Prepare and edit business documents, including contracts and official correspondence. Draft clear and concise communication on behalf of the company to ensure professionalism and compliance with regulatory standards.

• Client & Partner Interaction: Serve as a liaison for clients, partners, and visitors, providing essential information and coordinating meetings to facilitate strong business relationships.

• Commercial Contractor Management: Identify and engage with suppliers, manage documentation processes including the preparation of technical specifications, contracts, and closing documents. Ensure all supplier agreements comply with internal policies and are accurately recorded in the company's databases.

• Administrative Support: Provide comprehensive administrative support to the division, including the maintenance of corporate files and management of business correspondence to uphold organizational efficiency.

• Performance Standards Maintenance: Monitor and uphold the company’s performance standards, ensuring that all activities align with corporate compliance requirements and strategic objectives.

Responsibilities for all functions:

• This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities.

• When tasks and responsibilities are assigned outside the scope of normal duties, the employee must understand the level of decision making for which he/she is responsible and if in doubt clarify this with his/her supervisor.

Section 3: EDUCATION & COMPETENCIES

• Relevant experience in compliance, administration, or a related field is preferred.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication abilities.

• Proficiency in document management and familiarity with corporate governance practices.

• Administrative support experience – at least 1 year

• English – upper-Intermediate+ MS Office proficient user (Excel, PowerPoint)

Section 4: BACK UP

(Indicate another position that can take over the main tasks and responsibilities during the employee’s absence)

• Business Development Manager

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com