Job Information
Michael Baker International Project Coordinator - Bridge - 307142 in Moon Township, Pennsylvania
Project Coordinator - Bridge - 307142
DESCRIPTION/RESPONSIBILITIES: DESCRIPTION Michael Baker International is seeking a Project Coordinator to join the Bridge Practice in our Moon Township, Pennsylvania office. This is a full-time on-site position working 40 hours a week with full benefits. Potential for hybrid schedule (one day remote) is possible after acclimation to job duties and tasks. This multi-purpose role is a challenging, evolving, and rewarding position where you will wear many hats and have the ability to influence multiple departments of our office. This Project Coordinator role is a key support role providing various marketing, administrative, and team support for the various diversified projects.
Duties include, but are not limited to the following: * Provide administrative and technical support for Project Managers and Executive staff for the Moon Township/Pittsburgh Bridge Practice. * Arrange for formatting, reproduction, and distribution of deliverables. * Review deliverables to recommend revisions or changes in format, content, and methods of reproduction and binding. * Assist the Project Managers with document control, file management, generating transmittals and quality control procedures. * Schedule and participate in external project meetings and assist with preparation of meeting minutes, tracking action items, and client requests. * Provide Senior Project Manager support by reviewing and processing post-award contract documents to facilitate initial accounting setup and additional work requests. * Provide regular project accounting, invoicing, and subcontracting support to Senior Project Managers and Executive staff. * Manage workload independently and prioritize multiple project assignments simultaneously. * Ability to quickly learn additional software (e.g., Acrobat Adobe, Bluebeam Revu, etc.) * Support Quality Management in the performance of quality reviews and audits. * Manage office supplies inventory. * Provide general support to visitors. * Oversee general office operations and give reports to the management. * Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands * Coordinate with IT department on all bridge department equipment * Assist in the onboarding process for new hires. * Address employees' queries regarding office management issues (e.g., stationery, hardware and travel arrangements) * Liaise with facility management vendors, including catering and software licenses such as Beyond Compare and Snag It * Plan in-house or off-site activities, like parties, celebrations and conferences * Order bereavement and new family addition gift packages * EMCS assistance * FHWA Logistics Coordinator + Schedule courses, test and ship equipment, complete wrap-up package (grading end of course assessments, assembling, reviewing and completing participant forms, writing course summaries, and reviewing and transmitting documents to FHWA/NHI), drafting travel arrangements memo, obtaining rental car approvals by performing justification analysis, coordinating with agency and host, and editing documents for 508 Compliance, * Other duties and special projects, as assigned.
PROFESSIONAL REQUIREMENTS * Must possess excellent communication skills. * Bachelor's degree, or equivalent work experience. * Outgoing, organized, self-starter and assertive. * 0-10 years of experience levels will be considered. * Excellent English language skills, written and verbal, are essential to success in this role. * Strong computer skills. * Intermediate to expert knowledge of Microsoft 365 products including Word, Excel, Outlook, Teams, and PowerPoint. * Prior experience within the A/E/C industry is preferable.
COMPENSATION The salary for this position ranges from $53,541 - $78,706. This will be dependent on the experience and expertise of the incoming candidate.
BENEFITS We offer a comprehensive benefits package including: * Medical, dental vision insurance * 401k Retirement Plan * Health Savings Account (HSA) * Flexible Spending Account (FSA) * Life, AD&D, short-term, and long-term disability * Professional and personal development * Generous paid time off * Commuter and wellness benefits
MICHAEL BAKER INTERNATIONAL EEO STATEMENT Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
