Job Information
Black Hawk College Intake and Assessment Specialist- Community Education Center in Moline, Illinois
Intake and Assessment Specialist- Community Education Center
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Intake and Assessment Specialist- Community Education Center
Salary
$14.14 Hourly
Location
Community Education Center - Kewanee, IL
Job Type
Full-Time Staff
Job Number
22-00340
Department
Adult Education
Opening Date
06/21/2024
Closing Date
7/5/2024 11:59 PM Central
Work Hours
8AM-5PM
Application materials required
Cover Letter, Resume
Description
Benefits
Questions
General Information & Responsibilities
This position serves as the initial enrollment representative for the Adult Education program, provides clerical support to CEC faculty and staff, and provides front-line support for the Adult Education and PaCE Departments.
This position is held at the Community Education Center in Kewanee, IL.
Description of Duties
DESCRIPTION OF ESSENTIAL DUTIES:
a. Provides customer service by serving as first contact at the CEC – greeting visitors and students, answering questions, assessing student needs, making appropriate referrals, answering phones, and providing directions.
b. Administers Adult Education assessment tests and gathers intake information.
c. Inputs Adult Education data (student registration, testing, attendance, and progress) into student information systems.
d. Determines eligibility and assists ineligible individuals in identifying other BHC resources to meet their instructional needs.
e. Submits complete and accurate Adult Education paperwork as required by the grants.
f. Maintains student records, attendance, and rosters to assist with reports.
g. Contacts students about class status/changes to upcoming or current classes.
h. Performs clerical duties such as typing of letters/reports, distributing mail, completing standard office forms, answering phones, and organizing/filing invoices, disbursement requests, and purchase orders.
DESCRIPTION OF OTHER DUTIES:
a. Assists in creating and distributing Adult Education materials and mailings.
b. Responsible for maintaining inventory of office supplies and operation of CEC office equipment.
c. Maintains CEC room usage book.
d. Troubleshoots technology issues and submits issues to the BHC ITS Help Desk.
e. Represents PaCE and Adult Education at community/college information events.
f. Performs other job-related duties as assigned by the Community Education Center (CEC) Coordinator.
OVERALL ACCOUNTABILITIES:
a. Demonstrates BHC core values.
b. Accuracy, efficiency, and timeliness of work.
c. Work cooperatively and professionally with others.
d. Maintains up to date job knowledge.
e. Maintains confidential records and information.
PRINCIPAL WORKING RELATIONSHIPS:
a. Works directly with the Community Education Center (CEC) Coordinator.
b. Works directly with Adult Education and PaCE Department staff and faculty.
c. Works cooperatively with all BHC staff and faculty.
d. Works cooperatively with all students, visitors, and community agencies.
Education & Experience
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)
a. High school diploma or equivalent required.
b. Minimum of one year of work experience in an office setting performing clerical duties preferred.
c. Minimum of one year of work experience providing customer service preferred.
d. Working knowledge of Microsoft Office 365 required.
e. Ability to work cooperatively with diverse populations required.
f. Ability to organize workload, multi-task, and follow through on assignments required.
g. Bilingual in Spanish preferred.
The above statements reflect the general details necessary to describe the principal functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.
Supplemental Information
Black Hawk College does not sponsor employment visas.
Black Hawk College is an AA/EEO employer.
While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.
Core Benefits for Regular, Part-Time Staff Employees (Employed 20 or more hours per week)
Tuition Waiver
Employee Assistance Program
Flexible Spending Account / Dependent Care Account
Paid Holidays
Sick Leave
Retirement Pension Plans
State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visitwww.SURS.org.
Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.
01
Do you have a high school diploma or equivalent?
Yes
No
02
Do you have a working knowledge of Microsoft Office 365?
Yes
No
03
Do you have the ability to work cooperatively with diverse population?
Yes
No
04
Do you have the ability to organize workload, multi-task, and follow through on assignments?
Yes
No
Required Question
Agency
Black Hawk College
Address
6600 34th Ave
Moline, Illinois, 61265
Phone
309-796-5222
309-796-5224
Website
http://www.bhc.edu
