Job Information
OSL Retail Services Marketing Vendor Management Specialist in Mississauga, Ontario
Overview
It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us to new heights. And we’re on the lookout for talented people who share our vision and values and want to join us in this journey.
The Company:
OSL was established in 2012 in Mississauga, Ontario, to provide clients with customized designed sales solutions in retail, direct sales, merchandising and customer acquisition. Our culture is our foundation. Passionate employees, great customer service and long-term relationships are all built upon that foundation. We value people, passion, honesty, respect, and integrity. Our Vision is to be the premier sales organization in North America by 2025, enriching the lives of all people and the communities we live in. Our Values are, Belonging, Collaboration, Responsibility, Passion, Over Achievement, and Innovation.
The Position:
We are currently seeking aMarketing Vendor Management Specialist.This position is primarily responsible for managing BQMS (Bidding and Quotation Management System) which is a system to award vendors for Marketing activities within the boundaries of expenditure set-up by the company.
This position is required to review Marketing requests to start work, evaluate all requests as a bid or quote based on BQMS guidelines and decide on the vendor selection of bidding projects. Also this role is responsible for providing training to divisional project owners as well as outside vendors. This role will also perform functional tests to ensure the interface among various systems.
As BQMS is a system for marketing expense management, this role involves supervising and processing accrual creations and payment release to ensure all steps are executed within a proper timeline and is compliant to the company guidelines. The position will be required to recommend internal improvements, if any, that may include operational enhancements.
What you’re responsible for:
BQMS Administration and Marketing Cost Analyst (70%)
Review Marketing project requests and examine appropriate vendors by open bidding or quotation
Ensure the budget is secured through approval (ensure the standard steps are enforced)
Aid vendors to submit the bids or quotes within the planned timeline
Review documents submitted by vendors to ensure that the winning bid is selected based on the best interest of the company (eg. Cost effectiveness/saving, content, capability, etc.)
Analyze the bids with historical marketing expenses and current market trend to ensure cost efficiency
Co-work with project owner to finalize the winning bid and submit for approval
Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management
Conduct monthly analysis and evaluation of BQMS related data
Manage contract change when original approved contract needs to be altered due to revised work scope
Ad Hoc report requested by Management for BQMS Marketing
BQMS Power User and System Optimization (30%)
Manage and update BQMS Master Data (e.g. BQMS exempted vendor list)
Lead BQMS / Procurement audit requests collecting data for review
Provide training to internal users and external users (Vendors) of BQMS
Identify and resolve process issues and provide recommendations for improvement
Troubleshoot issues that arise with BQMS system for vendors and internal users
Risks managed by monitoring post contract BQMS steps (Execution → Delivery Confirmation → Invoicing → Payment) are executed in a timely manner
To join our team:
University degree or College equivalent in Business Administration, Engineering or HVAC
2 - 3 years of related finance planning and/or accounting experience preferred
Experience with an ERP system (preferably SAP)
Procurement experience is an asset
Experience with an ERP system (preferably SAP) an asset
Excellent written and oral communication and presentation skills
Previous experience in financial analysis
Demonstrated initiative with proven problem solving/analytical skills
Strong Microsoft Office skills with emphasis on Advanced Excel skills
What we offer:
A competitive base salary plus bonus and other perks
Vacation plus additional flex days
Comprehensive benefits
Training and development opportunities to grow your career with one of Canada’s Best Managed Companies
A supportive workplace culture and work environment
If this sounds like you and you’re excited to be a member of our team, please apply now.
We thank all interested applicants; however, only qualified candidates will be contacted. This position requires the successful completion of a criminal background check.
Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.
Job LocationsCA-ON-Mississauga
Job Post Information* : Posted Date6 days ago(1/7/2025 1:45 PM)
ID 2025-80202
of Openings 1
Job Code OSL-CA01
Category Corporate : Entreprise
Type Corporate Team: équipe des affaires
