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Apply for Job Job ID363915 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job This position works in the University Senate Office. The University of Minnesota has one of the strongest and most active shared governance systems among large research universities. The University Senate comprises four senates: the Faculty Senate, the Student Senate, the P&A Senate, and the Civil Service Senate. Much of the work of the senates is conducted through committees. Faculty, students, and eligible staff groups systemwide participate in University Senate governance. Shared governance provides an opportunity for diverse voices of the University community to participate in discussions and weigh in on many of the key issues facing the University. The Senate Assistant is a 100%, 12-months continuing appointment (job code 1885, Exec Office and Admin Specialist). JOB DUTIES: Support University Senate Office (50%): Support the work of the Senate Committee on Committees and Student Committee on Committees, including appointment coordination and communications. Manage all administrative aspects of assigned senate governance committees including meeting schedules, agendas, and minutes. Advise chairs and committee membership on University and governance policies and procedures Maintain the University Senate Office work plan. Research/compile materials and analyze/interpret data as needed. Maintain listservs, web pages, and databases. Attend and assist at University Senate and committee meetings as needed. Write for varied audiences and purposes, including committee letters, end of semester University Senate newsletters, senator profiles, other senate publications, and minutes as needed. Support University Honors and Awards Program (40%): Assist director with University Honors and Awards program, including: Coordinate with event planners to order and prepare recognition items for recipients Write and edit award citations and bios of award recipients Attend and assist at awards events Assist with the planning of award events Review letters and other correspondences Assist in the review of awards' criteria Assist in the review of nomination submissions for awards Other Duties as Assigned (10%): Other projects or duties as assigned by the director, such as implementing the University Senate Office's annual initiatives and priorities. WORK DAYS: Monday to Friday WORK MODE: Hybrid (some days in person and some remote) PAY RANGE: $47,237 - $60,000 Qualifications REQUIRED QUALIFICATIONS: HR graduate with a combination of education and relevant professional administrative experience to total four years Demonstrated in-depth experience in writing and editing routine to complex correspondence, synthesizing complex discussions, researching issues/topics, coordinating and managing multiple projects, and establishing and meeting deadlines. Demonstrated experience effectively interacting and working with diverse constituent groups. Proven ability to work independently and as a member of a team, as well as leading team projects. Demonstrated outstanding attention to detail. Proficient with Google Workspace and Zoom. PREFERRED QUALIFICATIONS: At least two years of experience in a professional administrative position at the UofM or another complex organization Experience with databases (such as FileMaker Pro), Drupal Lite, and SalesForce Marketing Cloud About the Department University Senate governance at the University of Minnesota is steeped in rich tradition. The umbrella body, the University Senate, was established in 1912 and consisted only of faculty members at that time. The University Senate is comprised of four senates: the Faculty Senate, the Student Senate, the P&A Senate, and the Civil Service Senate. Much of the work of the senates is conducted through committees. Each senate has an executive, or consultative, commi tee. Under the five consultative committees, there are 23 standing committees and 14 standing subcommittees. Most committees consist of faculty, student, civil service, P&A, and, where appropriate, retirees, alumni, and ex officio members. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.