Easter Seals Jobs

Description We are offering a permanent employment opportunity for an Office Assistant in our healthcare and social assistance team located in Minneapolis, Minnesota. In this role, you'll be responsible for managing day-to-day office operations, including administrative tasks and customer service-related duties, to ensure the smooth running of the office environment.

Responsibilities:

• Oversee the mailroom functions daily, ensuring smooth operations.

• Maintain regular contact with the mail services supplier and troubleshoot equipment issues.

• Handle the inventory of the mailroom, including ordering envelopes and supplies as necessary.

• Ensure accurate postage on all outgoing mail and distribute incoming mail throughout the building.

• Assist with reception desk duties, including welcoming visitors, answering incoming calls, and directing them to the appropriate contact.

• Handle sensitive customer inquiries in a detail oriented and compassionate manner.

• Keep track of visitor information for meetings and events.

• Assist with the management of facilities, including responding to employee inquiries, scheduling maintenance work, and updating workstation signage.

• Manage office supplies inventory and replenish when required.

• Provide administrative support to the facilities team. Requirements • Proficiency in Microsoft Outlook is required, including the ability to manage emails, calendars, contacts, and tasks effectively.

• Experience in receptionist duties is necessary, such as greeting visitors, managing appointments, and ensuring a welcoming environment.

• Basic office skills are integral to this role, including file management, data entry, and document preparation.

• The ability to handle an answering multi-line phone system is necessary, including directing calls, taking messages, and providing accurate information to callers. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .