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Apply for Job Job ID366361 LocationTwin Cities Job FamilyGrants & Contracts Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8223GG Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Grants & Contracts Professional 3 works in the College of Pharmacy's Finance Cluster and reports to the CFO. This position is responsible for the pre- and post-award management of sponsored projects and the financial management of nonsponsored accounts in several units within the College, managing multiple projects at any given time and interacting with a wide variety of College staff and partners. Principal duties and responsibilities include approximately 55% effort focused on contract and grant administration and 45% effort focused on nonsponsored financial management: 50% Financial Analysis, Management, and Reporting (30% sponsored grants & contracts / 20% nonsponsored) Provide financial support by monitoring and assessing departmental, division, program, and/or project financial health, proactively providing information to assist with budget management and decision making, proactively providing information to assist with budget management and decision making, highlighting potential concerns, such as budget shortfalls or compliance issues, and offering and implementing solutions to address issues. Funding sources include state allocations, foundation/donor funds, scholarships, endowments, internal and external sales, and internally & externally-funded grants/awards. Manage financial transactions for a diverse portfolio of non-sponsored and sponsored accounts, including auditing and reviewing financial transactions to ensure compliance with University Policy, verifying and using appropriate accounting, completing reconciliations, reviewing and approving/denying transactions, initiating and entering corrections, and recommending action. Coordinate with grant administrators on sponsored project oversight, including reviewing financial reports provided by grant administrators, assisting with reconciliation efforts, and resolving issues as needed. Ensure accuracy of entered personnel and payroll transactions in payroll accounting and on abstracts, including consistency with appointment documentation and appropriateness of funding source. Troubleshoot payroll transactions and recommend solutions including processing retros, updating distribution changes and working with payroll auditor and payroll administrators. Analyze financial data, investigate issues, and identify solutions. Assist with scenario planning activities at the project, program, and college-wide level, utilizing a broad, strategic perspective. Facilitate conversations and provide guidance to unit leadership regarding financial position and potential funding needs. Provide oversight and management of business processes (i.e., scholarships, internal/external sales, payroll accounting, reporting and data analytics) for assigned units. Serve as a first-point-of-contact resource for process-related business systems (e.g. EFS, HRMS, Chrome River), policies and procedures, interpretation, and mentor new staff for the departments. Analyze financial data, investigate issues, and identify solutions. Advise PIs regarding the allowable use of funds to comply with agency rules and regulations. Assist with scenario planning activities. Use business intelligence tools such as UM Analytics and other University reporting tools to monitor, analyze, and communicate financial status to a wide audience, including faculty, staff, department heads, program leadership, and college leadership, as appropriate. Deliver financial reports on a consistent and timely basis, highlighting opportunities and issues and following up as needed. Assist with the development and maintenance of financial management systems and tools, spreadsheets, and databases that monitor financial performance, communicate financial status, and support faculty and staff who are accountable for finan ial performance. Serve as a resource and communicate finance-related tool/process information to finance-related staff, including Excel tips/support (e.g. creating pivot tables to extract specific information), using UM Analytics data, and downloading data from various University sources. Provide accounting and financial training for department administrators, preparers and others as appropriate. 20% Nonsponsored Budget Development Support the development of the college's annual budget by assessing trends, identifying program scope changes and budget impacts, and offering input on budget needs and philosophies. Assist department heads and division leadership in developing annual budgets, enter annual budgets for assigned departments in the EFS budget prep tool, and enter position management data. Estimate salary, fringe, and other expenditures for the anticipated scope of work. Includes activities related to student appointments and fees in lieu of tuition, and working with managers on comparisons and analyses for specific areas including student fees, supplies, staffing and other expenditures and revenues. 15% Grants & Contracts Pre-award Proposal Development & Preparation Serve as an administrative manager for sponsored project research grant applications for federal, non-federal, and internal sponsors. Coordinate with other collegiate staff responsible for pre-award activities and lead efforts to develop pre-award processes and best practices for all pre-award staff. Manage the proposal preparation process, including: Track and communicate proposal status to ensure material submissions meet deadlines. Resolve any issues that arise and report progress to PIs. Collect, compile, and assemble required documents for submission to federal, non-federal and internal sponsors. Use in-depth knowledge of specific software (Adobe Acrobat, Excel, Word, graphics programs) to create proposals in the required format. Work with faculty to review and prepare budget requests. Develop revised budgets and obtain revised budgets from sub-recipient if needed. Ensure that all required approvals have been obtained and that budget requests comply with agency regulations. Coordinate with other UMN units and/or other institutions when collaboration and subcontracting are necessary. Ensure compliance with departmental, collegiate, university, sponsor, and federal grant regulations. Prepare and submit electronic proposals using in-depth knowledge of sponsor's electronic submission system (e.g., grants.gov, ProposalCentral, HRSA Electronic Handbooks, eRA Commons, NSF FastLane, American Heart Association, etc.). Upon notification of funding award, coordinate the contract development process, including: Work with SPA and Pl to review terms of pending award for acceptability. Submit sub award initiation documents to SPA. Review NOGA and establish the award within the appropriate academic department. Request a pre-award/advance account if needed. Consult with Grant Coordinator/SPA on status of pending new award. Submit initial subaward documents to SPA to initiate any new subaward agreements. Revise proposal budget if... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.