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Apply for Job Job ID364644 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job The Administrative Assistant position is located in the Goldstein Museum of Design (GMD) on the St. Paul campus of the College of Design (CDes) at the University of Minnesota. This in-person position is essential to the day-to-day operations of the museum with responsibilities including financial tracking, communications support, exhibitions support, membership oversight, and undergraduate employee management. The successful candidate will have a high degree of contact with the public, must work to create an inclusive environment for people from diverse backgrounds and communities, and should be a self-starter. Occasional evening hours are required for special events and programs. This is a 12-month, 100% full-time position, and reports to the Director of the Goldstein Museum. Responsibilities Administrative Support and Office Management- 30% Serve as initial contact for visitors and guests: answer main phone and email; update outgoing voicemails; serve as primary resource for general information and refer inquiries as appropriate. Assist the Director with various research, contact, scheduling, and presentation needs. Maintain an orderly office including exhibition, board, financial, and donor files. Assist with archiving records of museum activities, maintain record of gallery and program attendance and comments. Monitor and order supplies for the office and special events (catering, etc.). Aid with event coordination (openings, lectures, etc.) Schedule, attend, and take notes at advisory board meetings as required. Financial Management Coordination - 30% Collect and process museum membership applications and renewals; maintain membership tracking and database. Coordinate sales of Museum products, merchandise and publications. Initiate and process reimbursements, invoices, and other business documents (e.g. purchase card transactions, parking vouchers, postage charges). Maintain financial records and reconcile with CDes Finance regularly. Coordinate efforts for Annual Fund and process financial donations year-round. Communications Support - 20% Post prepared content from Director/Curator/graduate assistants on social media (Instagram and Facebook) and monitor accounts for questions/comments. Assist the Director in preparing monthly e-newsletter, annual reports, and exhibition press releases. Partner with CDes communications team to request updates to GMD website, and update UMN Twin Cities central online calendar with GMD exhibitions and events. Share regular updates with CDes Communications and Alumni Relations teams for their newsletters and communications. Exhibition Facilitation - 20% Post jobs, interview, hire and supervise undergraduates (i.e. gallery greeters) in collaboration with CDes HR and Student Services. Train and schedule student employees; schedule orientations for new exhibitions and end-of-year gatherings. Assist the Exhibitions Coordinator with sourcing, purchasing, and vendor arrangements. Maintain the central exhibition scheduling calendar and help ensure key deadlines are met. Work with museum staff to schedule external vendors and loan transport. When necessary, pick up or purchase exhibition materials in-person and occasionally transport loans. Work with UMN staff to solve facilities issues in the gallery (cleaning, HVAC imbalances, etc.) Request quotes from printers, submit art files for printing, coordinate proofing process. Qualifications Required Qualifications: High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. Experience with Microsoft (Word, Excel, Publisher, etc.) and Google Suite applications - Google Docs and sheets, google share drives, etc. Experience drafting and formatting corresp ndence, reports, and meeting materials. Ability to work with diverse groups and communities with a commitment to inclusive practices and equity. Skilled at working with details, managing work flow and meeting deadlines. Deals well with multiple, competing demands. Proven effective, appropriate, and welcoming communication skills on multiple levels including, person-to-person, on the phone, via email and social media. Ability to work collaboratively with others to address and resolve problems while remaining positive, proactive, resourceful, and efficient. Working ability to perform tasks involving prolonged sitting, standing, keyboarding, reading computer screen; and bending, or twisting, with occasional exertion of up to thirty pounds of force. Preferred Qualifications: Experience setting up meetings, reserving rooms, ordering supplies, catering Event coordination experience Experience or demonstrated interest in museums, design, design history, or related fields. About the Department Established in 1976, and named in honor of UMN professors Harriet and Vetta Goldstein, The Goldstein Museum of Design (GMD) is a research center in the College of Design and the only design museum in the Upper Midwest. Through our teaching collection of 36,000+ multidisciplinary objects and free, public exhibitions, we advance learning in design history and practice for students and the greater community. Learn more at goldstein.design.umn.edu. About the College of Design Located in a major design region and in one of the largest research universities in the U.S., the University of Minnesota's College of Design encompasses a full range of design disciplines. Faculty, students, and staff aim to advance the quality of manufactured objects and our natural, built, and social environments through systemically resilient, socially responsible, civically engaged design collaborating, problem-solving, and solution-generating. We recognize the interrelatedness of all people and all living beings on the planet we share. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.