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Apply for Job Job ID362438 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Overview This position supports the Senior Vice Presidents of College and Campus Partnerships and Central Development and Associate Vice President of College and Campus Programs.This position manages overall administration and operation of the departments and programs to support fundraising initiatives and programs. Starting salary: $70,000- 80,000 based on experience. Responsibilities Management of College and Campus Partnerships and Central Development Administration and Operations (60%) Oversee daily operations of the SVPs office and their respective departments. Prioritize and manage activities and timelines to ensure alignment with department goals and expectations. Prioritizes action items for the SVPs, including responses to inquiries by Foundation and University leadership, prospects and donors; and responds on behalf of SVPs as appropriate. Partners with SVPs and internal communications team to develop and manage communication strategies and plans on sensitive and confidential matters. Ensures SVPs are informed of assigned prospect/donor activities and proposals. Develops and implements administrative processes and workflows to improve efficiency and to align with department and University policy and procedures. Attends relevant development meetings and coordinates projects as assigned. Oversees the administration of the SVPs calendars, travel schedule and expense reimbursement. Performs independent research and prepares information for special projects preparing complex documents, slides and spreadsheets. Communicate and engage with Offices of President, Provost, and Deans to provide highly responsive and accurate service on behalf of Foundation and SVPs Anticipates the needs of SVPs, proactively provides draft meeting agendas and reports. Provides discrete and confidential handling of sensitive information. Communicate and collaborate effectively with internal and external stakeholders on priority initiatives. Handle other projects and responsibilities as assigned.This position may require occasional work for evening or weekend Development events and activities. Management of Budget and Reporting (10%) Prepares reports and maintains annual budget for the SVPs. Analyzes activities and makes recommendations regarding department budget matters. Represents department in the annual budget planning process with UMF Finance/Accounting team, and identifies budget opportunities and challenges. Ensures daily and travel expenditures to the CCP and Central Development budget for the SVPs and ensures adherence to UMF policies for the department. Ensures expense receipts and submission of expenses are made to the appropriate budgets. Create and produce financial reports, activity reports, and other information for analysis of department initiatives in collaboration with unit team members. Manage and track information in DMS (donor management system), including contact reports, donor information, and gift details as well as assists Development leadership with updates on donor contacts.Requests ad hoc queries and utilizes information for production and analysis of giving and related reporting. Support College and Campus Programs in Administration and Projects(30%) Prioritizes action items for the AVP, including responses to inquiries by University leadership, select prospects and donors; responds as appropriate. Manage the implementation of the various training programs (currently, Advancement Resources and Plus Delta) -- logistics of trainings (room reservations, tech needs, catering, prep materials); assist in extending invitations and recording participants, participant correspondence, emails, prep work; interface with both vendors Identify problems and opportunities for operational improvements, gather inform tion, and make recommendations, taking past and current best practices into consideration. Manage the process of calculating subsidy, keeping track of changes in staffing and communicating subsidy Support administration of the AIP program as requested. Anticipates the needs of AVP, proactively schedule meetings, provide draft meeting agendas and provide reports. Develop and implement planning and tracking processes for CPP initiatives including the creation of a comprehensive "centralized" program for all liaisons. Provide support for LDO, ADO and AL/LDO meetings including agenda and deck prep, securing speakers and related logistics Assist with sourcing articles for the DO newsletter Partner in new LDO and academic leader onboarding planning and implementation Ensure all shared accountability agreements are signed, recorded Support Undergraduate Education Units as needed Qualifications Required Qualifications Bachelor's degree and at least two (2) years of professional administrative experience including budgeting, operations and/or program management; OR a combination of education and experience listed to equal at least six (6) years. Ability to handle information that involves a high level of confidentiality and discretion. Demonstrated knowledge of business or administrative terminology and procedures. Excellent oral and written communication skills. Demonstrated proficiency with MS Office: Word, Excel, PowerPoint, Outlook, Access.. Excellent time management skills; use of effective tracking methods to complete work and projects in time required Maintain professionalism in a fast-paced environment and flexibility to handle changing and conflicting priorities. Excellent organizational and multitasking skills, attention to detail and accuracy Preferred Qualifications Bachelor's degree and at least two (2) years of professional administrative experience including budgeting, operations and/or program/project management. Experience providing executive level administrative support. Experience working in a complex, matrixed organization About the Department About Us At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota. For more information about UMF, please visit https://give.umn.edu/about/about-umf. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.