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Apply for Job Job ID362286 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Working Title: Administrative Specialist Position Title: Administrative Associate 2, 8208A2 FTE: 1.0 (.40 CHS/.60 CLHSS) Position Description: This position will work as an administrator supporting the operational excellence of Center for Learning Health System Sciences (CLHSS) and the Division of Computational Health Sciences (CHS) in the Department of Surgery by providing effective administrative, engagement services and proactively identifying varied problems with recommendations for resolution. The Administrative Specialist will report to the Administrative Director, CLHSS. The primary responsibilities of this role include executive leader support, managing day-to-day operations in partnership with department staff, and execution of engagement activities, such as conferences and workshops. The Administrative Specialist time will be split approximately 60% with CLHSS and 40% with CHS. This role will interface with multiple other faculty, staff, and department partners to align CHS operations to be effective and in compliance with UMN and federal regulations. This position receives limited guidance and requires the ability to be agile with changing priorities and work well in ambiguity, as well as independently and as part of a team. The successful candidate will have strong organization and communication (written and oral) skills and be detail-oriented in the context of the bigger picture to maintain productive operations of the organizations and leaders. This position will operate in a hybrid environment (in-person and remote). Duties/Responsibilities: 40% (10% CHS): Leadership and Faculty Administrative Support Support the CLHSS Director and CHS Chief and faculty with administrative services such as: Complex schedule coordination Manage CV update processes, especially publications and compliance with NIH Public Access policy Handle leadership approval/signature process and routing of research-related documentation Assist in travel arrangements and reimbursement process Other administrative support as assigned 60% (30% CHS): Organizational Administration Develop and oversee administrative and operational workflow for assigned projects including coordination of collaborators to ensure timely progress Plan and execute logistical needs for cross-functional meetings and events ranging from lab to executive-level, workshops and an annual conference, including: Agenda development, minutes composition and distribution Logistics coordination (catering, technology support, preparing correspondence, meeting materials, as needed) Assist in recruitment process and logistics of hiring and onboarding of new faculty, staff and trainees Manage onsite office space and equipment Purchase general business materials, software and supplies for faculty and staff in compliance with UMN purchasing policy and best practices For CHS only: Coordinate grant post-award management including institutional and sponsor reporting requirements and financials with assigned Department of Surgery (DoS) finance support Work with the faculty and in collaboration with other communications professionals (DoS Communications, CLHSS Comm. Assoc.) to develop content and maintain CHS website Develop strategies to promote the visibility of research activities of CHS faculty to the university, the community and media Maintain an archive of published manuscripts, grant proposals and awards including faculty biosketches and related materials Manage ongoing maintenance and infrastructure of organization information and documents Other tasks as assigned Work Arrangements: This position follows UMN Work. With Flexibility guidelines. Currently, the position will be mostly working from home. There will be occasional needs to be on campus to support live, i person events and over time there may be a need to set a regular schedule for a few days on campus each week. Work hours should follow a regular schedule generally between 7am-5pm, M-F. Salary range: $59-69K/year Qualifications Required Qualifications: BA/BS with at least 2 years of experience in supporting the operations of a program, small department, or executive-level leader; or a combination of related education and work experience to equal six years Experience supporting an executive-level leader Experience scheduling, planning, and implementing complex events and meetings Experience working on a multi-disciplinary team coordinating people, process, and priorities to reach team goals and objectives Proven ability to manage multiple, varied tasks and projects with changing priorities, while tracking details in the context of the larger objectives Professional and effective written and oral communication skills Demonstrated ability to work independently and as part of a team Preferred Qualifications: Demonstrated experience proactively identifying potential issues or opportunities Experience with academic, clinical, and/or translational research teams Project coordination experience Experience supporting the development of manuscripts and/or presentations Experience working on federally funded projects Proficient user of Zoom webinar/meeting Previous University of Minnesota experience About the Department The Center for Learning Health System Sciences is a one-of-a-kind partnership between the Medical School and School of Public Health with a goal to decrease the time it takes for science to make it from the lab to the clinic in pursuit of better health outcomes for the patients we serve. CLHSS is composed of a core and five programs spanning the data-knowledge-practice LHS lifecycle including evidence synthesis, pragmatic trials, digital health, and data democratization and model development. CLHSS is committed to diversity, equity, and inclusion in its staffing, operations, and research. Learn more about the center by visiting: med.umn.edu/clhss The division of Computational Health Sciences in the Department of Surgery focuses on development of novel data science methods to analyze biomedical big data for advancing health care. Learn more about the division by visiting: med.umn.edu/surgery/divisions/computational-health-sciences Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.