Easter Seals Jobs

Description

We’re seeking a highly organized and detail-oriented Administrative Assistant to join our client’s team in Minneapolis, MN. This position requires someone who can manage day-to-day administrative tasks, support marketing and technology efforts, and facilitate smooth office operations. Don’t miss out on an opportunity to work in a dynamic, collaborative environment where you will play an essential part in supporting the firm’s operations and client service efforts.

Responsibilities:

• Serve as the first point of contact for guests, phone calls, and delivery personnel while maintaining a professional demeanor and ensuring a positive company image.

• Manage and maintain an organized and clean office environment.

• Execute general administrative tasks including mailing, scheduling, supply management, and vendor interface.

• Assist with the creation of written documents and word processing as requested for projects and communications.

• Support the marketing team with file management, data entry, and regular upkeep.

• Handle the setup and use of conference room technology for guests and internal users.

• Manage the care and maintenance of equipment available for employee use such as iPads, cameras, ensuring they are in working order.

• Assist with scheduling of meetings as directed by leadership team.

• Coordinate and plan office events including interfacing with venues, catering, and planning.

• Assist with onboarding and orientation of new employees, ensuring a smooth transition into the company.

Requirements

• Must have a minimum of 2 years of experience as an Administrative Assistant or in a similar role.

• Proficiency in data entry, including the ability to input, retrieve, and manage information efficiently.

• Experience with scheduling appointments, meetings, and events, ensuring no conflicts and effective use of time.

• Familiarity with receptionist duties, such as handling incoming calls and greeting visitors.

• Proven ability to provide administrative assistance, including managing correspondence, maintaining records, and handling office tasks.

• Skills in event coordination, including planning, organizing, and executing company events.

• Proficiency in MS Office 365 and MS Office, demonstrating ability to create documents, spreadsheets, and presentations.

• Exceptional customer support skills, including the ability to respond to customer inquiries professionally and efficiently.

• Ability to provide technical support to staff, including troubleshooting common technology issues.

• Experience in coordinating and participating in staff meetings.

• Skills in meeting coordination and preparation, including scheduling meetings, preparing agendas, and setting up necessary technology.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .