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JOB REQUIREMENTS: Position Description: Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That\'s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of Executive Assistant you will perform diverse and advanced administrative duties and support for the Founding Dean of the MCW School of Pharmacy, Executive Council Members, and Director of Outreach. Assignments involve confidential information including exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy, as well as practical knowledge of the practices and procedures of the function, general company policies and programs. Primary Functions Coordinate and manage the administrative workload for the Founding Dean of MCW School of Pharmacy including coordinating and making travel arrangement, reservations, and appointments. Initiate follow-ups on the Dean\'s directives to ensure timely execution. Work in cooperation with the Business Manager Sr. to achieve timely and complete responses to requests and needs of the Dean. Schedule appointments and coordinate arrangement for virtual/hybrid/ or in-person meetings. Coordinate and manage calendars for Executive Council Members Maintain relationships with colleagues across campus and other partner institutions. Communicates regularly with executive, administrative, and management to convey information from the Founding Dean\'s office. Perform complete scope of administrative functions ranging from screening phone calls, composing correspondence, records management, and complex scheduling. Format, type, and proof correspondence, reports, power point presentations, and other documents to ensure accuracy. Prepare and distribute general correspondence and special project documentation for internal and external contacts as needed. Enter all purchase orders, expense reports, and check requests through the Oracle system for the School of Pharmacy. Manage/Maintain Faculty Professional Development Funds Spreadsheet Assist in the coordination of staff and faculty interview schedules and onboarding schedules in conjunction with the Business Manager Sr. Coordinate the needs for School Assembly meetings which includes but is not limited to soliciting calls for agenda items, agenda creation, scheduling meetings, managing technology needs for the meeting, minute preparation. Coordinate the needs for the Executive Council meetings which includes but is not limited to... For full info follow application link. EEO/AA Minorities/Females/Vets/Disability The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/40B7BC233C2E49C4 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.