Easter Seals Jobs

Description We are seeking an Executive Assistant to join our team based in Milwaukee, Wisconsin. In this role, you will provide administrative support to our executive team, manage daily schedules, and handle correspondence. This position offers a contract to hire employment opportunity in the financial services industry.

Responsibilities:

• Manage the daily calendar of the executive management, scheduling meetings, conferences, and training as needed.

• Review, prioritize, and direct all incoming documents and calls for the Executive Team, responding or taking action as appropriate.

• Respond to correspondence from outside sources, independently composing letters and responses as needed.

• Coordinate and expedite processing of all letters, contracts, and documents requiring the executive management's attention.

• Plan and arrange travel for executive management, including researching schedules and itineraries.

• Provide administrative support for the executive management relating to professional organizations, boards, and committees.

• Maintain current and accurate records and rosters for the Board of Directors and board committees.

• Support the Board of Directors by taking and distributing minutes, organizing committees, and maintaining public files.

• Assist with the development and maintenance of the intranet site.

• Oversee the ordering, storage, and maintenance of office supplies for the organization.

• Attend staff meetings and training sessions to enhance and build administrative skills. Requirements • Must hold a minimum of 5 years' experience in a similar role as an Executive Assistant.

• Proficiency in ADP - Financial Services is required.

• Skilled in using Cisco Webex Meetings for virtual meetings and collaboration.

• Experience with Concur for managing travel and expenses.

• Knowledge of CRM systems for maintaining client relationships.

• Familiarity with Kronos Timekeeping System for effective time management.

• Proficiency in About Time for project management purposes.

• Must have exceptional calendar management skills.

• Excellent communication skills, both verbal and written.

• Experience in coordinating conference calls.

• Proficiency in handling professional correspondence.

• Familiarity with Microsoft SharePoint for collaborative work.

• Experience with DocuSign for managing electronic agreements and contracts.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .