Easter Seals Jobs

Legal Executive Assistant - General Counsel

Middletown, CT 06457, USA Req #1678

Tuesday, December 24, 2024

At Liberty, we are proud to integrate our Diversity, Equity, and Inclusion (DE&I) throughout all functions and areas of the Bank to maximize our impact and exceed goals. We believe deepening our DE&I strategies in the workplace and communities we serve creates a much better place to work for our teammates and a safe place where our customers are connected and supported. We take pride in promoting a socially responsible and sustainable future through initiatives and investment.

SUMMARY OF THE JOB :

The Legal Executive Assistant (LEA) reports to the General Counsel (GC) and assists in the administrative and operational support functions for the GC and the Legal Group. The successful LEA is a team player who encourages relationships with multi-functional internal/external business partners. The incumbent must maintain the highest possible standards of professionalism, confidentiality, accuracy, integrity and business acumen at all times.

ESSENTIAL FUNCTIONS:

• Performs administrative and duties for the legal team currently comprised of three attorneys and a paralegal including preparation and processing of internal and external correspondence, ordering office supplies, scheduling of appointments and meetings, planning travel arrangements, screening and routing telephone calls and inquiries to proper person/area, and providing meeting and conference support.

• Oversees and coordinates critical items for GC’s attention, and delegates matters to others for action.

• Coordinates and attends various meetings, prepares minutes and supporting documentation, including Board level support.

• Maintains effective communications with employees, vendors, and clients of the Bank to facilitate information exchange and problem resolution.

• Financial responsibilities including Requisition & Purchase Order creation, expense report and invoice processing on behalf of Legal Group.

• Track attorneys’ completion of continuing legal education requirements.

• Maintains paper and electronic files.

• Communicates information and instructions on behalf of the GC.

• Supports Legal team members as needed.

• Prepares slides and graphs using presentation software.

• Manage Service Now legal portal.

• Other related duties as may be required.

  PRINCIPAL ACCOUNTABILITES:

  Administrative

• Provides professional administrative services insuring confidentiality of corporate/legal matters.

  Customer Service

• Ensures that customers, clients, and employees receive quality customer service in response to inquiries and problem resolution.

  Meetings/Special Events

• Plans and coordinates meetings and special events in an organized and efficient manner.

  Records and Files

• Maintains accurate and current corporate records and files.

  MINIMUM REQUIREMENTS:

  Education: Associate or bachelor’s degree in business administration or related field preferred, or equivalent work experience

  Experience: Minimum of five years’ experience supporting C-Level Executives, preferably in the banking industry/legal environment.

• Expert level written and verbal communication skills

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including

• staff, board members, the executive and senior staff of the Bank, particularly the Office of the GC, and external partners.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various

  competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

• Forward looking thinker, who anticipates issues or concerns and actively seeks opportunities and proposes solutions

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat

  Preferred Requirements:

• Experience processing subpoenas

• Familiarity with wage garnishment processes

• General knowledge of banking industry and legal office administrative needs

  PHYSICAL REQUIREMENTS:

• Ability to sit for long periods of time

• Keyboard Dexterity

• General Office Equipment

  COMPLIANCE:

  Acts affirmatively in all activities under his/her control in conformance with the Bank’s Affirmative Action, Equal Employment Opportunity, and Fair Lending Programs to achieve the Bank’s goals and objectives. The Bank shall provide equal employment opportunity to all qualified persons, and continue to recruit, hire, train and evaluate persons in all jobs without regard to race, color, religion, sex, national origin, or veteran status.

  Liberty Bank is an Equal Opportunity employer. It is the policy of Liberty Bank to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Other details

• Job Family Executive

• Job Function Staff

• Pay Type Hourly

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• Middletown, CT 06457, USA