Job Information
University of Miami Sponsored Programs Specialist in Miami, Florida
Current Employees:
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Fully Remote Opportunity
The department of Psychiatry has an exciting opportunity for a full-time Sponsored Programs Specialist. The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.
CORE FUNCTIONS
Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
Resolves expenditure issues, including discrepancies and overdrafts.
Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
Works with the awarded amount and approved agency budget to set up account budgets.
Interprets regulations and assists department administrators in understanding sponsored programs requirements.
Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
Ensures the release of unobligated funds on purchase orders.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions
Serve as a liaison between department faculty and the central Office of Research Administration
Maintain research administration education regarding Federal rules, regulations and compliance
Maintain up to date regarding the University’s contacts, general business practices and standard operating procedures
Perform all research Post Award activities, including but not limited to:
Reconcile grant accounts on a regular basis, as agreed on with supervision
Perform critical analysis of grant spending trends, using existing reconciliation templates
Send invoices to sponsors for clinical trial agreements on a regular basis, using our existing research participant tracking software
Generate Purchase Orders for research teams, as needed, using our existing financial software
Monitor payment of all inbound and outbound invoices
Generate and monitor spending for outbound subaward agreements
Assist faculty with submission and track required reporting by sponsors
Perform grant closeout activities
Maintain effort distribution sheets in real time
Assist the Pre Award coordinator with these activities, including but not limited to:
Create proposal budgets, using existing budget templates
Assist faculty and organize proposals for submission
Enter proposals and all components in our existing proposal software
Assist the faculty with all research related questions and concerns
Maintain electronic grant folders in an orderly fashion
Update several logs on a regular basis
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Bachelor’s degree in relevant field
Minimum 1 year of relevant experience
Bi-lingual preferred
Incumbent must have the ability and set up to mostly work from home.
Incumbent might be asked to attend meetings at the work site
Knowledge, Skills and Attitudes:
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Any appropriate combination of relevant education, experience and/or certifications may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A7
