Easter Seals Jobs

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Title: Accounts Payable Support (Temp)

Company: Boeing Distribution

Job ID: 99055

Location: Miami, FL

This position is remote with on site ad hoc meeting requitements.

Export Control:

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee, if applicable.

Employer will not sponsor applicants for employment visa status.

Position Summary:

Performs routine, recurring bookkeeping activities for the collection, processing, recording and distribution of financial data. Reviews financial data for compliance and verifies accuracy and completeness. Responds to routine customer inquiries related to financial transactions that require some explanation or interpretation. Performs other duties in support of financial activities. Works under general supervision.

Essential Job Duties and Responsibilities:

• Receive and verify invoices and requisitions for goods and services. Ensure proper coding, documentation, approval, and PO compliance. Ensure proper allocation of expenses across departments, products and projects. Enter invoices into general ledger system.

• Processing and posting of cash receipts accurately, which includes ACH, lockbox, wires, checks, and credit cards. Complete cash batches as assigned and in date order.

• Work with cross functional teams to resolve outstanding cash application issues and to correct prior applications as needed to mirror customer remit detail.

• Compiling weekly reports on cash receipts, preparing bi-weekly meeting materials including summary of collection activities performed on >+30 days, and active participation in the monthly meetings with management to discuss issues attributing to delinquency

• Responsible for monitoring and maintaining assigned accounts, including customer calls, balance write offs, and complex customer reconciliations.

• Provide high – quality customer service regarding potential collection issues, resolution of discrepancies and short payments, and coordination of discussions between the customer and internal cross functional personnel when necessary.

• Identify problem accounts and provide regular updates of receivables, document root cause for non-payment and provide recommendation of when to refer to collections or legal.

• Reviews and reconciles weekly/monthly billing before invoices are submitted to customers.

• Works with Contracts & Sales departments to confirm billing and terms are adhered to and entered correctly into system

• Manually bills weekly and monthly billings for customers with specialized consumption billing

• Identify and escalate issues to supervisor and/or lead in a timely manner.

• Ensure established procedures, policies and internal controls are executed according to best practice.

• Maintain all schedules and deadlines in accordance with departmental and functional best practices

• Research and resolve issues with internal and external customers to ensure processing of invoices.

• Prioritize and organize workload consisting of invoices, check requests, and funding.

• Routinely reconcile vendor statements to ensure all open invoices and credit memos are received for processing.

• Performs other duties as assigned.

  Basic Qualifications (Required Skills and Experience):

• 2-4 years of related work experience (4-6 years preferred)

• Experience in high volume, fast paced AP environment.

• Demonstrated ability to work proficiently with Microsoft Office applications focus on Excel.

• Exhibit strong analytical, technical and research skills with attention to detail.

• Proficient in Microsoft Office Suite

• Advanced Excel capabilities

• Basic understanding of Contracts

• Strong interpersonal skills and the ability to work well in a team environment.

• Ability to prioritize high volume workload while working independently and accurately

• Strong communication skills (written and verbal). Internal Customer focused.

• Knowledge of General bookkeeping procedures and accounting theory

• Excellent organizational skills for file maintenance – both paper and electronic.

• Exhibit strong analytical, technical and research skills with attention to detail.

• Excellent communication skills (written and verbal). Customer service focused

• Knowledge of third party and Electronic Data Interchange (EDI) billing systems

• Working knowledge of accounting theory

  Preferred Qualifications (Desired Skills/Experience):

• Education:Associate’s Degree–Finance / Accounting /or related field of study, preferred

  Relocation:

  Relocation assistance is not negotiable benefit for this position. Candidates must live in the immediate area or relocate at own their expense.

  Boeing Distribution Services Workplace:

  Boeing is a tobacco free workplace and smoking is prohibited while on the premise and in the building in order to provide a healthy work environment for all. To support employees interested in quitting the use of tobacco products, BDSI is offering the Quit for Life Program to all US employees.

  Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

  Experience Level:

  Individual Contributor – Level B

  Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law .