Easter Seals Jobs

Administrative Assistant

Office or Project Location Miami, FL

Company Fisk Electric Company

Job Code 2309

Fisk Electric, a Tutor Perini Company, is seeking a Administrative Assistant to join our office in Miami, FL.

About Fisk Electric

If it’s electric, Fisk Electric Company has it covered

Since 1913, Fisk has been one of the nation’s leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions.

During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean.

From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, MGM Grand and City Center projects in Las Vegas, Third Street Light Rail in San Francisco, Minute Maid Park in Houston and multiple airport expansions and data center projects.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

As a Administrative Assistant at Fisk Electric, reporting to Operations Manager, you will have the opportunity to:

• Research, prepare, and proofread a variety of business documents, such as correspondence, memoranda, reports, forms, spreadsheets, charts, PowerPoint Presentations, and organizational charts

• Perform clerical duties such as setting up and maintaining filing systems (paper or electronic, as instructed); opening and distributing mail; operating computer and other standard office equipment

• Maintain calendars, schedule meetings and conferences; coordinating catering, supplies and other items as requested

• Arrange and attend staff meetings, prepare meeting agendas, take meeting notes and transcribe meeting summary to attendees

• Answer and screen incoming calls to executives from a variety of executives, clients, prospective clients and subsidiary offices, as instructed

• Arrange travel, hotel, and car reservations; prepare itineraries and create, submit and track expense reports in accordance with established procedures

REQUIREMENTS:

• Some post high school education in business, marketing, or similar is preferred but not required. High school diploma or GED is required

• Three or more years of related experience in an administrative or business management capacity

• Experience working for a construction company/general contractor is required

• Knowledge in general business processes and procedures including proficiency with Microsoft Office Suite: Excel, Word, Outlook and PowerPoint

• Experience in meeting planning, calendar management, spreadsheet creation, arranging business travel and expense report management

• Strong organizational, verbal, written communication and interpersonal skills

• Must be courteous, professional, and diplomatic in dealing with external and internal contacts at all times

• Keyboarding 40+ WPM is preferred

Fisk Electric builds extraordinary projects and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer