Job Information
MyFlorida ADMINISTRATIVE ASSISTANT II - 64084405 in MIAMI, Florida
ADMINISTRATIVE ASSISTANT II - 64084405
Date: Dec 19, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 843033
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64084405
Pay Plan: Career Service
Position Number: 64084405
Salary: $45,000.00-$49,000.00
Posting Closing Date: 12/27/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Job posting category –Open Competitive
Your Specific Responsibilities:
This is advanced administrative secretarial position which serves as a resource to the program as a whole and is directly supervised by COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH for Miami-Dade County Health Department. This is independent work assisting management in the coordination of administrative tasks and/or assignments which are complex in nature and broad in objective with integration of diverse functions. Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities.
Serves as the Human Resource Liaison for the Office of Financial Management to process all staffing requisitions and maintaining employees’ timesheet as timekeeper in People First for the Business Operations. Provide training and technical assistance to the managers, supervisors, and employees. Responsible for the processing advertisements for vacant positions for various programs. Submit and route the approval of the staffing requisitions prepared in People First, Talent Management. Coordinate background and drug screening processed. Responsible for routing of Classification Action Request forms for reclassification actions and fiscal code changes for approval. Responsible for multi liaison responsibilities for systems such as TRAIN Florida, HMS-EARS, People First and FDENS.
Coordinate quarterly audits as follows:
Unannounced Change Fund Audit to sites financial clerks as required by IOP-56-14-16.
SAT-Self Assessment Tool Review to Vital Records offices in Miami-Dade County.
Incentive Gift Cards Audit to FDOH in Miami-Dade County programs as require by (Internal Control and Review Policy).
Monitors and coordinates with Central Pharmacy related issues related PFS (Pharmaceutical Forms Systems) and help clinical programs (FP, STD, TB, and Pharmaceutical Warehouse) with PFS (Pharmaceutical Forms Systems) technical support.
Assist the Financial Administrator, Budget Analyst and Finance Supervisor as required. Coordinates Financial Administrator’s and Assistant Director’s Outlook calendar for appointments, meetings, and correspondences. Prepare meetings, conferences and conference calls as directed. Responsible for processing travel authorizations and making arrangement for all travel requests. Answer all incoming calls and direct calls as needed.
Responsible for purchasing of supplies for the Office of Financial Management, which includes Finance, Business Operation. Special purchase requisition required for the Agency for various programs as requested by management through the My Florida Marketplace System. Responsible for receiving of product and services in MFMP. Reconciling and approving invoices for payment in MFMP.
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of business and management principles involved in strategic planning, resource allocation, human.
resources modeling, leadership technique, production methods, and coordination of people and resources.
Ability to perform administrative assignments.
Ability to analyze and process financial reports.
Knowledge of the structure and content of the English language including the meaning and spelling of words,
rules of composition, and grammar.
The ability to speak clearly communicate with others. Demonstrate team building skills, bookkeeping skills,
decision making skills along with analytical and problem-solving skills.
Proficient in word, excel and power point. Demonstrate time management skills. Ability to collect, evaluate and
analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
Knowledge and experience of core programs and support programs
Knowledge of administrative procedures and practices evaluate data, ability to work independently, organizational skills and excellent communication.
Qualifications:
Minimum –
Customer service experience, experience performing administrative/clerical duties, knowledge in human resources.
Preferred-
Incumbent in this position is preferred to be bilingual in English/Spanish.
Where You Will Work :
8175 NW 12th Street. Miami, FL 33126
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
MIAMI, FL, US, 33126
Nearest Major Market:Miami
