Job Information
A.T. Still University ASHS - Senior Administrative Assistant in Mesa, Arizona
Description
A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking an Administrative Assistant on the Mesa, Arizona campus. This position reports to the Dean and Vice Dean. The administrative assistant will provide administrative and clerical services to ensure effective and efficient operations in the ASHS Dean's office and all of ASHS.
Duties and Responsibilities:
Greet and direct dean office visitors at the front desk
Work with Dean and Vice Dean on operations for ASHS
Assist in Dean's office activities
Assist in managing of meeting schedules and calendars
Take meeting minutes on a regular basis
Email communication as directed
Update UKG weekly timesheet
Assist in all purchases and orders for ASHS
Complete travel reimbursements
Order supplies for School
Reconcile laundry invoices
Support for preparation of Dean's Townhall, Chair's retreat, ASHS committees, Office staff meetings, Calendar Schedules
Vendor Contracts
Classroom booking schedules
University catalog updates
Education and Experience:
Bachelor's degree preferred
One year of related experience
High-level written and verbal communication skills for performing business at Dean's level
Excellent ability to prepare PowerPoint presentations, spreadsheets, and reports for Dean and Vice Dean
High emotional intelligence to maintain a calm and steady atmosphere in the front office as greet guests and communicate on behalf of the dean's office
Ability to maintain confidence in the dean's office
Excellent time management and organization skills to work in high work volume office
ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits.
Qualifications
Skills
Preferred
Organizing: Intermediate
Customer Service: Intermediate
Communication: Advanced
Education
Preferred
- Bachelors or better
In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another’s functions and each person’s importance as an individual.
