Easter Seals Jobs

JOB REQUIREMENTS: JOB ID: 21060 INTRODUCTION: ADMINISTRATIVE ASSISTANT III Official UW Title: Administrative Assistant III This full-time position provides administrative support and office management duties for the Learning and Information Technology (LIT) department and Assistant Chancellor for LIT/CIO. This position has primary responsibility for providing scheduling and setting up meetings, office coverage, setting up and facilitating staff travel and conference attendance, facilitating recruitments and onboarding; and managing the overall office operations of LIT. This position works closely with the LIT leadership team and other university department staff to ensure the smooth and efficient operation of LIT. This individual will maintain confidentiality of information and practice pro-active customer service. This is an on-campus position and requires work be performed on location at the University campus in Menomonie, Wisconsin. RESPONSIBILITIES Assistant to CIO -Serves as a first point of contact for individuals and groups engaging with LIT. -Maintain CIO\'s calendar (schedule), including individual and group meetings on recurring, basis. -Develops, collects, and analyzes and distributes various communication materials from established sources utilizing technology. -Coordinate all travel arrangements including itinerary, lodging, maps, flight reservations, registration, etc. and complete travel e-reimbursement paperwork including statements of justification as needed. -Manage CIO\'s corporate travel card. -Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures. -Administrative Support for Learning and Information Technology (LIT) Directors and Department -Prepares, manages and distributes communications to the appropriate entities including campus announcements according to established policies and procedures. -Coordinate building support for Sorensen Hall including room reservations, after hour access requests; maintain and update card and key access for staff and student workers each semester; manage annual key audit; generate regular door access and other reports as needed for audit purposes. -Record technology purchase orders for inventory records in database, monitor budget and review department purchases -Manage LIT laptop inventory and identify replacement cycle for Directors. -Provide travel assistance to LIT directors and staff including submitting expense reports, managing travel arrangements (lodging, flight reservations, registration, etc.) and completing travel reimbursement paperwork as requested for LIT directors and LIT staff. APPLICATION INSTRUCTIONS Complete applications received by end of day, July 28, 2024 are ensured full consideration. Applications submitted after July 28th may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: -Cover letter (* See below) -Curriculum vitae or resume -Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position For questions regarding this position or recruitment, please contact: Search Chair: Julie Zack Phone: 715-232-1887 Email: zackj@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Krista Raleigh Phone: 715-232-2649 Email: raleighk@uwstout.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required -3 years of administration/office work experience or an equivalent education and experience (e.g. a two-year associate degree with one year of office work experience). -Excellent ve bal and written communication skills. -Excellent computer skills and proficiency with Microsoft software (i.e. Word, Excel, Outlook, etc). -Demonstrated attention to detail and organizational skills including proofreading and editing. -Motivated to provide outstanding service to internal and external customers. -Ability to work independently and as part of a collaborative team. -Excellent judgment including sensitivity to personal and confidential information. Highly Desired/Preferred -Demonstrated experience establishing a climate that embraces equity, diversity, and inclusion. -Excellent judgment including sensitivity to personal and confidential information. -Ability to adapt to shifting priorities and operational needs. -Previous experience with performing general accounting and/or travel reporting tasks within the UW system or another state agency. -Two years of experience working in a higher education setting. ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu