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Maintenance Planner/Scheduler Coordinator

Job ID

6096

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Position Overview:

SLAC’s Facilities and Operations Division manages one of the world’s premier science facilities on a 400-acre Stanford site with 150+ structures for the Department of Energy. Our Operations Instruments & Controls team is seeking an energetic member with experience in Facilities Operation Controls. Members of this team are responsible for providing an in depth overview of our ignition system. As a member of the Operations Instruments & Controls team, you will partner with all of F&O efforts involving Mechanical, Electrical, HVAC, and Engineering. You will also have the opportunity to contribute to site-wide long-range planning of outages facilitating communication between trades while maintaining maintenance standards.

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park, CA.

Your responsibilities will include:

• Coordinate maintenance crew assignments and priorities across shifts and work groups as assigned, under the direction of a supervisor. Coordinate solutions, supporting the scheduling of backlog, routine, renewal, and preventive maintenance work orders.

• Plan, organize and schedule workflow for corrective, preventive, and predictive maintenance work under limited supervision.

• Execute daily operations tasks and provide support on short and long-term projects to meet priority demands.

• Compile daily, weekly, and multi-week schedules for facilities operations and maintenance work.

• Provide timely customer service on reactive work orders.

• Process calls, generate appropriate work orders consistent with documented. Established dispatching and emergency procedures.

• Contribute to maintenance planning and facilities-related process and performance improvement efforts.

• Enter, manipulate, analyze and extract data using maintenance management system.

• Assist with other administrative tasks as needed, including calendaring, e-mail correspondence, and data entry.

• Logistics coordination support

• Service desk support and maintenance

• Cater and CMMS support and maintenance

To be successful in this position, you will bring:

• Associate’s degree and one year of related work order scheduling experience, or a combination of education and relevant experience.

• Demonstrated success in following through and completing projects.

• Excellent organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Fundamental analytical ability and skills to operate a computerized maintenance program and produce reports.

• Demonstrated ability to manage short deadlines, navigate changing priorities, and follow a disciplined work process.

• Working knowledge of facility maintenance procedures and systems; general understanding of preventive maintenance.

• Ability to quickly learn the maintenance service-provider roles of each shop, the roles of contract services, proper sequencing of repair work, and facilities and construction terminology as related to the performance of maintenance work.

• Working knowledge of technologies/platforms that support business operations and communications.

SLAC employee competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.

• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.

• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical requirements and working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Given the nature of this position, SLAC will require onsite work.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

• Classification Title: Maintenance Planner/Scheduler Coordinator

• Job Code: 4375, Grade: E

• Employment Duration: Regular Continuing

The expected pay range for this position is $32.69 - $37.02 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.