Easter Seals Jobs

Contract Support Coordinator

Job ID

185649

Posted

14-Oct-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service, Engineering/Maintenance

Location(s)

Melbourne - Victoria - Australia

• Work with a client who is one of the Australia’s most prestigious universities.

• Be part of a team providing superior customer service to a dedicated client where your contributions matters

• Flexibility offered to enable you to succeed

Are you passionate, driven and looking to make an impact in a supportive environment? At CBRE, we celebrate diversity, equity, and inclusion, and we invite you to be part of our dynamic team!

We are seeking an engaging individual to join the team in a contract support position. As the vital glue that holds the team together, this role offers a fantastic chance to carve out your career in the direction you choose. Whether you aspire to excel in facilities management, lead an operations team, pursue a career in finance, or succeed in this supportive role whilst managing your own priorities, this position will offer you that.

Our client is a prestigious university renowned for its commitment to excellence in education, research, and social impact. In this position as Contract Support, you will be part of a three-person contract support team and provide comprehensive, flexible administrative support where you will be often based at the University in our dedicated CBRE office.

Here is a snapshot of your day:

• Support a positive workplace by managing sickness, absence reporting, and holiday tracking.

• Handle timesheets and expenses with care and precision.

• Maintain comprehensive people records, including training and onboarding for new starters.

• Ensure our commitment to quality, health, safety, and environment (QHSE) is upheld.

• Facilitate meaningful Supplier Management reviews.

• Keep our shared drive and client electronic records organized and current.

• Safeguard the integrity of financial transactions.

• Ensure compliance in Work in Progress (WIP) management, focusing on Preventative Maintenance.

• Create accurate purchase orders for sub-contractors and process invoicing efficiently.

• Drive initiatives for Preventative Maintenance compliance.

• Gain familiarity with daily operations and contract scope to enhance team efficiency.

• Provide training and support to your team.

• Foster strong relationships with colleagues and clients.

• Assist in compiling the Site/Area Monthly Contract Review Pack, showcasing our achievements.

• Actively identify and implement innovative solutions across the contract.

• Manage the ordering of materials, parts, and PPE with attention to detail.

About you:

• Attention to detail and strong organizational skills.

• A proactive, adaptable approach to problem-solving.

• Excellent communication and relationship-building abilities.

• Experience with administrative systems

• Ideal candidate will have basic understanding of contract terms, project management, and maintenance processes and knowledge of Simpro or Mysupplier.

What is in it for you?

Flexible work options to support your work/life balance.

Opportunities for professional development and career advancement.

A range of benefits focused on health, wellbeing, and community engagement.

If you're ready to shape your career in a vibrant academic setting where your contributions matter, now is your opportunity to share your CV.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)